SAP FI CO

Assign Company Code to Fiscal year variant - OB37

2011-10-13T15:34:00.000-07:00

SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Fiscal year -> Assign Company code to a Fiscal Year variant

Fiscal year variants in SAP

2011-09-20T19:36:00.000-07:00

A financial year is termed as a fiscal year. A fiscal year may or may not be the calendar year depending on the country. Fiscal year variants defined in SAP are:

V3 - April to March
K4 - January to December
V6 - July to June
V9 - October to September

any new calendar can also be created, remember to use Z as the first byte of the fiscal year variant.

Business Area - OX03

2011-09-20T19:23:00.000-07:00

Business area is an org. unit in which the company codes‘ operations take place.

Business area is NOT assigned to any company code but the business area is given while posting to a company code manually.

SPRO > Enterprise Structure > Definition > Financial Accounting > Define Business Area

OX03

For more details on business area, click on the link

Define Enterprise Structure - Steps

2011-09-17T11:11:00.000-07:00

Define companies (define a company)
Define Company codes (What is a company code?, Link1Link2, Define company code Global parameters)
Assign company codes to companies (Assign company codes to companies)
Define business area
Define functional area
Define credit controlling area
Assign business area, functional area, credit controlling area to company codes

Note: BA1, BA2 etc in the picture are business areas. FA1, FA2, etc in the picture are functional areas.

Configuration links - screenshots and Transaction codes are mentioned above, please click on them or open them in a new window.

Assignment of Company Code to Company - OX16

2011-09-17T11:03:00.000-07:00

SPRO > Enterprise Structure > Assignment > Financial Accounting > Assign Company Code to Company

OX16

In this step, multiple company codes are assigned to the company.

Company codes: company = N: 1

Steps:

Click position
Enter company code
Enter Company
Save

Company and Company Code configuration

2011-09-17T07:28:00.000-07:00

First step is define a company

Next define company codes inside the company

Link1

Link2

What is a company code?

Define company code Global parameters

Assign company codes to companies

Create Company Code - OX02

2011-09-17T07:16:00.000-07:00

Company code is the central organizational unit used for financial accounting purposes. This is the most important organizational unit in SAP (without which FI cannot be implemented). Every legal entity is created as a company code in SAP. This is the central organizational unit to which all other organizational units of other modules will be assigned.

Examples of dependency to other modules

Plants of MM Module assigned to company code
Sales organization of SD is assigned to company code
Personnel area of HR is assigned to company code

All financial postings in SAP are done with reference to the company code.

SPRO > Enterprise Structure > Definition > Financial Accounting > Define, Copy, Delete, Check Company Code

OX02

The smallest organizational unit for which a complete self-contained set of accounts can be drawn up for the purposes of external reporting. The process of external reporting involves recording all relevant transactions and generating all supporting required for financial statements (balance sheets, profit and loss statements and so on.)

Document Splitting

2011-07-25T19:02:00.000-07:00

New G/L in the SAP ERP system offers a powerful feature known as document splitting
With document splitting, accounting line items are split according to specific characteristics - for example - Profit Center, Segment
This way, you can create financial statements for entities such as Segments and meet legal requirements- For example, International Accounting Standards (IAS) requirements for segment reporting

IAS 14 relates to segment-level financial reporting. The key objective is to report financial information by lines of business and/or by geographical areas.

Difference between FS10N and FBL3N

2010-12-15T10:48:00.000-08:00

FBL3N – Display Change Line Items (gives the open item list)
FS10N – Display Acct Balances (gives the balance of transaction figure)

To say it very plain - Transaction FS10N displays balances, this balance could include many different asset numbers, drill down required for individual asset numbers. FBL3N displays detail, drill down not required.

In case you find that balances in the 2 transactions dont match:
1. Line item display was switched on after there had already been postings to the account (Check your master record for changes in FSS4 and see if the line item display was changed at any point. )
2. Archiving has been done (archiving line items but obviously keeping the account balance correct). It can be very time consuming, but you can always use SE16 on table BSEG (with your company code and account number as selection fields) to check the actual line items. Line item display uses one of the index tables (BSIS) and there can be differences between that and the actual document database, which SE16 will show you.
3. Check search criteria of FBL3N
4. Check the G/L account whether it is enabled to Line Item Display
5. Run the programm SAPF190 to check the gap
6. Check for your user role, if you have the complete authorization objects for T Codes FS10N and FBL3N. Please take the help of your Basis Consultant for that.
7. Execute the report TFC_COMPARE_V2 from SE38 and also see the program documentation (blue information button) on the selection screen of the report.
8. Run transaction SE38 and execute program RFSEPA01

GL Account Balance Display - FS10N

2010-12-15T10:35:00.000-08:00

FS10N - is the the transaction code used for GL Account Balance Display.
Difference in Last year Closing balance and Current year Opening Balance

This will be corrected after running carry forward programme FAGLGVTR (for ECC 6.0)
Rerun the f.16 in test mode, this might generate the posting which would fix the disbalance

Note 402917 - If the opening balance does not correspond to the closing balance of the previous year on an account even after a repeated balance carryforward, you must always check whether you are dealing with a retained earnings account. If so, then you should check for inconsistencies in your system. And then you can activate the parameter for individualbalances retained earnings account during the start process of the balance carryforward program SAPFGVTR. You then receive a list of all P+L accounts with single values, which are balanced for the value of the retained earnings account. This means that you can reproduce and check the balance on the retained earnings account.

Asset number not displaying in report
SE16 for table BSEG will display asset number with the account balance.

Special fields on FS10N:
FS10N > Settings>Special Fields
This would promt a warning message stating that this would change a cross client table.

For example, if you make a change at client 800, it will change the setting on other table ( client 000 up to client 999). So, always discuss with ABAP folks before these configurations are changed.

Why are my invoices not selected in F110 ?

2010-08-29T12:31:00.000-07:00

Often times users in SAP are puzzled by why a certain vendor's invoices are not selected by the payment run.

We will discuss one reason that is easy to identify and resolve.

When running a payment proposal SAP blocks the vendors whose invoices have been selected in another proposal. The savvy user will check the payment proposal log where he will be able to see vendors that are blocked by another proposal.

In this case I have run a proposal on the 18th but for some reason vendor 1000's invoices are not showing up. By pressing the proposal log button from within the payment run, Figure 1, the proposal log will be displayed, Figure 2. When examining the log, I will easily see that, that vendor 1000 is contained in a different proposal. At this point I have two options, either complete the other proposal or delete it to release the blocked invoices.

But what if you want to see all the vendors that are blocked by different proposals not just the ones that have been selected for payment in a specific proposal.

In this case you can query table REGUS: Accounts blocked by payment proposal

By querying the different rows in this table you will be able to obtain a listing of all the vendors that have been blocked in a proposal. Figure 3 displays the output of table REGUS.

By reviewing the contents of this table you will be able to see the “Run On” and Identification” fields required for finding the payment proposals that are blocking payment to your vendors.

Document Splitting in SAP New GL General Ledger

2010-07-19T22:27:00.000-07:00

SAP ECC 6.0 New GL has a new functionality to create segment financial statements. With the help of document splitting one can allocate an expense line item between two segments. FI Document split and segment is covered via a 'segment field' which is a standard field in the
totals table in the New General Ledger FAGLFLEXT. So how does one go about document splitting.

Document splitting needs to be enabled first at the client level customizing. Once this is enabled, then document splitting can be activated / deactivated in each company code. Similarly, 'Inheritance' can be activated which provides the level of detail for a document split. To take an example, by activating inheritance one can create a customer invoice from a revenue line item. The business areas or segements are automatically populated in the general ledger view showing the customer and tax line items. Activation of 'Inheritance' is recommended with document splitting as this does not require the business to then create 'rules' for business processes to ensure that account assignments are projected.

Document splitting in New GL can be divided into passive split, active(rule based) split or clearing lines by document. With passive document splitting, during clearing of a document, the account assignments of the items to clear are inherited to the clearing line items. Active splitting works on the principle of defining splitting rules. Splitting rules are configured which are used by SAP to make a document split. Finally, in case of clearing lines, New GL creates clearing lines automatically to achieve a split. Document splitting is
one of the key functionalities enabled by SAP New GL to help deliver segmented financial statements.

What is credit memo processing in SAP FICO?

2010-07-19T22:23:00.000-07:00

Credit memos in SAP are used to correct a vendor invoice. Once the invoice and the credit memo difference is posted in SAP, any open items left in the invoice, credit memo and payment can be cleared. To take an example, suppose you purchase office supplies worth $500. A user posts an invoice received from the vendor. Now suppose the user comes to know that $150 has already been paid on the invoice. A credit memo is used in such cases. In our example, the user will process a credit memo worth $150 in SAP. The difference between the invoice amount and credit memo i.e. $100 would be paid to the vendor via check.

Special Ledger - OBS2

2010-07-02T17:18:00.000-07:00

Special Ledger can be assigned by the transaction OBS2. If a ledger is assigned using OBS2, then it is valid for all company codes. In ECC6.0 and later, the concept of special ledger is not there. The concept of non-lending ledger is there.

What is Automatic Posting?

2010-06-19T11:02:00.000-07:00

When you post documents in SAP, there are instances where the system also adds some more line items (such as tax, cash discount, gain/loss from foreign exchange transactions, etc.) besides the ones you have entered in the document. This helps to reduce your work as the system calculates these automatically. However, you need to define accounts you want the system to automatically post to; this will ensure that no manual posting is allowed to any of these accounts.

Define a Company

2010-05-30T17:06:00.001-07:00

Company: Smallest organizational unit for which individual financial statements can be drawn up according to the relevant commercial law. A company can consist of one or more company codes.

A company is generally used in the legal consolidation module to roll up financial statements of several Company-Codes. A company can consist of one or more Company-Codes. It is important to make the distinction that a Company is NOT the same as a Company-Code.

Company code links - What is a company code? Company code Configuration

Menu Path:

SAP Reference IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Define Company

Click on "New entries"

Enter the details for the fields listed below:

Company (Enter a six-character alphanumeric identifier)

Company Name

Name of your Organization

Street Street Address

Postal Code / ZIP

City

Country US

Language Key EN

Currency USD

Click on SAVE

A notification screen pops up showing that your request was carried out. Click on "Enter" to continue on the pop up screen showing compliance of request

At the bottom of the screen in the "Status Bar" another message is given showing that the Data was saved.

Define document Number range

2010-03-21T21:09:00.000-07:00

Material Valuation

2010-03-21T07:37:00.000-07:00

Material valuation is one of the “must-know” topics for all SAP Material Management (MM) learners, especially for MM consultant, FI consultant, and FI & MM administrator in a company. In a company, the material valuation procedure must be determined together with accounting department. It determines, among other things, how a material transaction recorded in accounting journal.

The first thing that we should know in material valuation is the Valuation Area. It is the organizational level at which material is valuated. In SAP R/3 system, there are two possible organizational level at which material is valuated:

1. Plant.
When stock is valuated at plant level, we can evaluate a material in different plants at different prices. Valuation must be at this level in the following cases:

· If we want to use the application component Production Planning (PP) or Costing

· If our system is a SAP Retail system

2. Company Code.
When stock is valuated at company code level, the valuation price of a material is the same in all of a company's plants (that is, in a company code).

SAP recommends that we set material valuation at Plant level.

We can define the valuation level in configuration process with T-Code SPRO and will be valid for whole client. The configuration process can be seen at these screen shots:

If we’ve never defined this before, the “Valuation Level” screen will be editable, but in this example it is not editable because it has been defined before. Defining the valuation level in Configuring is a fundamental setting, and is very difficult to reverse.

The transactions in Inventory Management that can affect the valuation price of material in accounting record (depending on the type of price control) are:

· Goods Receipts.

· Goods Issues.

· Transfer Postings (for example, a stock transfer between two plants or a transfer posting from one material to another).

· Postings in Invoice Verification.

We must create the accounting data for each valuation area for all valuated materials so the above transactions can be carried out for those materials. In the accounting view of material master data, we can get an overview of the present valuation.

Valuation of goods receipts depends on the price control procedure we set in the material master record. In the R/3 System, material valuation can be carried out according to the moving average price procedure (V price) or the standard price procedure (S price).

In the standard price procedure (price control “S”), the system carries out all stock postings at a price defined in the material master. Variances are posted to price difference accounts.

In the moving average price procedure (price control “V”), the system valuates goods receipts with the purchase order price and goods issues with the current moving average price. The system automatically calculates the latter upon every goods movement by dividing the total value by the total stock quantity. Differences between the purchase order price and the invoice are posted directly to the relevant stock account if there is sufficient stock coverage.

Characteristic of Price Control “S”:

· All stock postings are made at a standard price.

· The system posts all differences from the standard price to an account “Expense/Revenue from price difference”.

· Exact values are available for cost accounting / controlling purposes (All goods issues, such as issues to a production order, are evaluated at the same standard price. This allows better analysis of the costs of production orders).

· In the accounting view, we can display differences between the delivered price and the standard price.

· We can change material prices if required (generally at the end of period). This causes the system to revaluate the total stock for a valuation area.

Posting at Standard Price.

A receipt posted to a stock account is generally posted at the standard price. Differences between the order price and the standard price are posted to an “Expenses/revenue from price differences” account (2).

Differences between the invoice price and the order price are posted to an “Expenses/revenue from price differences” account (3).

The moving average price is also recorded in the material master when the material is valuated at a standard price. It indicates the extent to which the standard price differs from the delivered price.

Characteristic of Price Control “V”.

· Receipts are evaluated at their actual price (as per purchase order, invoices,...)

· The system modifies the price in the material in the material master according to the delivered price.

· Issues are generally valuated at the current material price.

· The data used for cost accounting / controlling purposes therefore contains price fluctuations.

· Only in exceptional circumstances does the system post at a difference to the “Expenses/Revenues from price differences” account (The system makes a posting to an “Expenses/revenue from price differences” account for a material valuated at a moving average price only in the case of a debit or credit when the stock coverage in the company code is smaller than the quantity to be debited or credited, e.g.: When we reverse an invoice, the account movements made when the invoice was posted cannot always simply be reversed. For example, if there was sufficient stock coverage when we posted an invoice with a price variance for a material with moving average price, but when we reverse the invoice, there is insufficient stock coverage, the R/3 System posts the price difference in the credit memo to a price difference account, although the price variance was debited to the stock account when we posted the invoice)

· We can change material prices if required (generally at the end of period). This causes the system to revaluate the total stock for a valuation area.

Postings at Moving Average Price.

Receipts to the stock account are posted with the value Quantity x Order price. The moving average price is recalculated after every transaction and is therefore adjusted in line with delivered prices (2)/(4).

Differences between the order price and the invoice price are debited to the stock account, as the invoiced quantity is in stock (3).

The difference between the order price and the invoice price is only posted for the 50 pieces in stock. For the remaining 50 pieces that are not in stock, the difference between the order price and the invoice price is posted to an “Expenses/revenue from price differences” account (6).

Controlling Terms

2010-03-21T07:30:00.001-07:00

Controlling Area: An organizational unit within a company, used to represent a closed system for cost accounting purposes. A controlling area may include single or multiple company codes that may use different currencies. These company codes must use the same operative chart of accounts.

Cost center std Hierarchy : Indicated hierarchy of cost center groups in which all cost centers in a controlling area are gathered together.

Cost element : A cost element classifies the organization's valuated consumption of production factors within a controlling area. A cost element corresponds to a cost-relevant item in the chart of accounts.

Primary cost element: A cost element whose costs originate outside of CO and accrual costs that are used only for controlling purposes

Secondary cost element: A cost element that is used to allocate costs for internal activities. Secondary cost elements do not correspond to any G/L account in Financial Accounting. They are used only in Controlling and consequently cannot be defined in FI as an account.

Cost element category: The classification of cost elements according to their usage or origin.

Examples of cost element categories are:

Material cost elements
Settlement cost elements for orders

Cost elements for allocating internal activities

Reconciliation ledger: A ledger used for summarized display of values that appear in more detailed form in the transaction data.

The reconciliation ledger has the following functions:

Reconciles Controlling with Financial Accounting: The reconciliation ledger provides reports for monitoring the reconciliation of Controlling with Financial Accounting by account.

It can identify and display value flows in Controlling across company code, functional area, or business area boundaries

Provides an overview of all costs incurred : Reconciliation ledger reports provide an overview of the costs and are therefore a useful starting point for cost analysis. For example, an item in the profit and loss statement from the Financial Information System (FIS) can be examined in the reconciliation ledger reports with respect to the relevant costs. For more detailed analysis, reports from other components within Controlling can be accessed from the reconciliation ledger reports.

Cost Center: An organizational unit within a controlling area that represents a defined location of cost incurrence.

The definition can be based on:

Functional requirements

Allocation criteria

Physical location

Responsibility for costs

Cost center category: An attribute that determines the type of cost center.

Example

F - Production cost center
H - Service cost center

Controlling area: An organizational unit within a company, used to represent a closed system for cost accounting purposes.

A controlling area may include single or multiple company codes that may use different currencies. These company codes must use the same operative chart of accounts.

All internal allocations refer exclusively to objects in the same controlling area.

Statistical key figure: The statistical values describing:

Cost centers
Orders
Business processes
Profit centers

There are the following types of statistical key figures:

Fixed value - Fixed values are carried forward from the current posting period to all subsequent periods.
Total value -

Totals values are posted in the current posting period only

Activity type: A unit in a controlling area that classifies the activities performed in a cost center.

Example

Activity types in production cost centers are machine hours or finished units.

Allocation cost element : A cost element used to illustrate activity allocation in terms of values. The allocation cost element is a secondary cost element , under which the activity type or business process is allocated.

The allocation cost element is the central characteristic used in all CO postings. It is therefore also an important criterion for reporting - for example, many reports are structured according to the posted cost elements.

Assessment cost element: A secondary cost element for costs that are assessed between Controlling objects.

Reposting: A posting aid in which primary costs are posted to a receiver object under the original cost element (the cost element of the sender object).

Repostings are used to rectify incorrect postings. The following methods are available:

Transaction-based reposting -

Each posting is made in real time during the current period.

Periodic reposting -

Produces the same results as transaction-based reposting. The costs being transferred are collected on a clearing cost center and then transferred at the end of the period according to allocation bases defined by the user.

Distribution: A business transaction that allocates primary costs.

The original cost element is retained in the receiver cost center.
Information about the sender and the receiver is documented in the Controlling document.

Assessment: A method of internal cost allocation by which you allocate the costs of a sender cost center to receiver CO objects (such as orders and other cost centers) using an assessment cost element.

The SAP System supports the following:

Hierarchical method (where the user determines the assessment sequence)
Iterative method (where the SAP System determines the sequence of assessment using iteration).

Example:

The costs from the cafeteria cost center could be assessed based on the statistical key figure "employee", which was set up on the receiver cost center.

Receiver cost center I has 10 employees, receiver cost center II has 90. The costs of the cafeteria cost center would be transferred (assessed) to receiver cost center I (10%) and receiver cost center II (90%). The credit on the cafeteria cost center and the debit of the two receiver cost centers are posted using an assessment cost element. Depending on the system setting, the total costs or some of the costs for the cafeteria cost center would be

Internal order: An instrument used to monitor costs and, in some instances, the revenues of an organization.

Internal orders can be used for the following purposes:

Monitoring the costs of short-term jobs
Monitoring the costs and revenues of a specific service
Ongoing cost control

Internal orders are divided into the following categories:

Overhead orders - For short-term monitoring of the indirect costs arising from jobs. They can also be used for continuous monitoring of subareas of indirect costs. Overhead orders can collect plan and actual costs independently of organizational cost center structures and business processes, enabling continuous cost control in the enterprise.

Investment orders - Monitor investment costs that can be capitalized and settled to fixed assets.

Accrual orders - Monitor period-based accrual between expenses posted in Financial Accounting and accrual costs in Controlling.

Orders with revenues - Monitor the costs and revenues arising from activities for partners outside the organization, or from activities not belonging to the core business of the organization.

Order type: A tool that categorizes orders according to purpose.

The order type contains information which is necessary for managing orders. Order types are client-specific. The same order type can be used in all controlling areas in one client.

Example

Production orders
Maintenance orders
Capital investment orders
Marketing orders

Cost of sales accounting: A type of profit and loss statement that matches the sales revenues to the costs or expenses involved in making the revenue (cost of sales).

The expenses are listed in functional areas such as:

Manufacturing
Management
Sales and distribution
Research and development

Cost of sales accounting displays how the costs were incurred. It represents the economic outflow of resources.

Finance Terms

2010-03-21T07:30:00.000-07:00

Client: In commercial, organizational and technical terms, a self-contained unit in an R/3 System with separate master records and its own set of tables.

Company Code: The smallest organizational unit of Financial Accounting for which a complete self-contained set of accounts can be drawn up for purposes of external reporting.

Business Area: An organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated.

Enterprise structure: A portrayal of an enterprise's hierarchy. Logical enterprise structure, including the organizational units required to manage the SAP System such as plant or cost center.

Social enterprise structure, description of the way in which an enterprise is organized, in divisions or user departments. The HR application component portrays the social structure of an enterprise

fiscal year variant: A variant defining the relationship between the calendar and fiscal year. The fiscal year variant specifies the number of periods and special periods in a fiscal year and how the SAP System is to determine the assigned posting periods.

Fiscal Year: A period of usually 12 months, for which the company produces financial statements and takes inventory.

Annual displacement/Year shift: For the individual posting periods various entries may be necessary. For example, in the first six periods the fiscal year and calendar year may coincide, whereas for the remaining periods there may be a displacement of +1.

Chart of Accounts: Systematically organized list of all the G/L account master records that are required in a company codes. The COA contains the account number, the account name and control information for G/L account master record.

Financial statement version: A hierarchical positioning of G/L accounts. This positioning can be based on specific legal requirements for creating financial statements. It can also be a self-defined order.

Account group: An object that attributes that determine the creation of master records. The account group determines: The data that is relevant for the master record A number range from which numbers are selected for the master records.

Field status group: Field status groups control the additional account assignments and other fields that can be posted at the line item level for a G/L account.

Posting Key: A two-digit numerical key that determines the way line items are posted. This key determines several factors including the: Account type, Type of posting (debit or credit),Layout of entry screens .

Open item management: A stipulation that the items in an account must be used to clear other line items in the same account. Items must balance out to zero before they can be cleared. The account balance is therefore always equal to the sum of the open items.

Clearing: A procedure by which the open items belonging to one or more accounts are indicated as cleared (paid).

Reconciliation account: A G/L account, to which transactions in the subsidiary ledgers (such as in the customer, vendor or assets areas) are updated automatically.

Special G/L indicator: An indicator that identifies a special G/L transaction. Special G/L transactions include down payments and bills of exchange.

Special G/L transaction: The special transactions in accounts receivable and accounts payable that are shown separately in the general ledger and sub-ledger.

They include:

Bills of exchange
Down payments
Guarantees

House Bank: A business partner that represents a bank through which you can process your own internal transactions.

Document type: A key that distinguishes the business transactions to be posted. The document type determines where the document is stored as well as the account types to be posted.

Account type: A key that specifies the accounting area to which an account belongs.

Examples of account types are:

Asset accounts
Customer accounts
Vendor accounts
G/L accounts

Dunning procedure: A pre-defined procedure specifying how customers or vendors are dunned.

For each procedure, the user defines

Number of dunning levels
Dunning frequency
Amount limits
Texts for the dunning notices

Dunning level: A numeral indicating how often an item or an account has been dunned.

Dunning key: A tool that identifies items to be dunned separately, such as items you are not sure about or items for which payment information exists.

Year-end closing: An annual balance sheet and profit and loss statement, both of which must be created in accordance with the legal requirements of the country in question.

Standard accounting principles require that the following be listed:

All assets
All debts, accruals, and deferrals
All revenue and expenses

Month-end closing: The work that is performed at the end of a posting period.

Functional area: An organizational unit in Accounting that classifies the expenses of an organization by functions such as:

Administration
Sales and distribution
Marketing
Production
Research and development

Classification takes place to meet the needs of cost-of-sales accounting.

Noted item: A special item that does not affect any account balance. When you post a noted item, a document is generated. The item can be displayed using the line item display. Certain noted items are processed by the payment program or dunning program - for example, down payment requests.

Accrual and deferral: The assignment of an organization's receipts and expenditure to particular periods, for purposes of calculating the net income for a specific period.

A distinction is made between:

Accruals -

An accrual is any expenditure before the closing key date that represents an expense for any period after this date.

Deferral -

Deferred income is any receipts before the closing key date that represent revenue for any period after this date.

Statistical posting: The posting of a special G/L transaction where the offsetting entry is made to a specified clearing account automatically (for example, received guarantees of payment).

Statistical postings create statistical line items only.

Valuation area: An organizational unit in Logistics subdividing an enterprise for the purpose of uniform and complete valuation of material stocks.

Chart of depreciation: An object that contains the defined depreciation areas. It also contains the rules for the evaluation of assets that are valid in a specific country or economic area. Each company code is allocated to one chart of depreciation. Several company codes can work with the same chart of depreciation. The chart of depreciation and the chart of accounts are completely independent of one another.

Asset class: The main criterion for classifying fixed assets according to legal and management requirements.

For each asset class, control parameters and default values can be defined for depreciation calculation and other master data.

Each asset master record must be assigned to one asset class.

Special asset classes are, for example:

Assets under construction
Low-value assets
Leased assets
Financial assets
Technical assets

Depreciation area: An area showing the valuation of a fixed asset for a particular purpose (for example, for individual financial statements, balance sheets for tax purposes, or management accounting values).

Depreciation key: A key for calculating depreciation amounts.

The depreciation key controls the following for each asset and for each depreciation area:

Automatic calculation of planned depreciation
Automatic calculation of interest
Maximum percentages for manual depreciation

The depreciation key is defined by specifying:

Calculation methods for ordinary and special depreciation, for interest and for the cutoff value
Various control parameters

Period control method: A system object that controls what assumptions the system makes when revaluating asset transactions that are posted partway through a period.

Using the period control method, for example, you can instruct the system only to start revaluating asset acquisitions in the first full month after their acquisition.

The period control method allows different sets of rules for different types of asset transactions, for example, acquisitions and transfers.

Depreciation base: The base value for calculating periodic depreciation.

The following base values are possible, for example:

Acquisition and production costs
Net book value
Replacement value

SPRO path for Company Creation - OX15

2010-03-21T06:27:00.000-07:00

Note - Company code is different from Company

Detailed description of Company code

We create company from the following menu path of "SPRO" t-code:

Enterprise Structure - > Definition -> Financial Accounting - > Edit, Copy, Delete, Check Company

OX15

Code.There are two options to create company code:
Copy from other company code (or from SAP standard company code)
Create from the scratch
SAP recommends that we copy a company code from an existing company code. The advantage is SAP will also copy the existing company code-specific parameters. Then we can change certain data in the relevant application if necessary. This is much less time-consuming than creating a new company code.

Check out the video to create from scratch http://www.youtube.com/watch?v=Od7fSxnJ1ro

Company code configuration

Use of company code in SAP

This is used for the consolidation purposes in SAP

Creation of a company is optional in SAP and is mandatory if ECCS is used

Company is used in ECCS( Enterprise Controlling Consolidation System) Module of SAP for consolidation purposes

Company can be assigned to one or more company codes

What is Company Code?

2010-03-21T06:21:00.000-07:00

Company Code is a unique four alphanumeric characters that represents an independent and legal accounting entity. It's the smallest and minimum necessary organizational structure in SAP that required by law to provide a set of financial reports (such as Balance Sheet and Profit/Loss Statements). In the real world, a company code can be a company of a corporate group. In an SAP client, there can be one or several company codes. The general ledger is kept at company code level. For consolidation process in SAP EC module, a company code must be assigned to a company. A company can comprise one or more company codes.

With SAP FI module, we can generate the financial reports of a company code. A company code's financial reports are used for external purpose, such as for external auditors, shareholders/stock exchange commission, tax office, etc.

Company code is one of the two main organizational units of SAP FI module. The other one is Business Area. Business areas are used for internal purpose, such as for company's management. Business areas represent separate areas of operation within one or some companies. With business areas, for example, SAP can generate financial reports of a specific regional area of a company.

Let's say ABC company has one company code in USA (and several company codes in the whole world). With company code, SAP can only generate one set of financial reports for USA office. But, with business areas (depends on how it configured), SAP can generate sets of financial reports per state in the USA. By doing so, the management can analyze the performance of each branch in each state better. It gives more useful information that can be used in decision making process. The use of Business Areas is optional in SAP FI module.All SAP transactions that have impact to the financial reports from all SAP modules (such as FI, MM, HR, etc) will generate accounting journals in company code's general ledger.

The transaction can determine the company code involved either from the user input for the company code (such as in FI module) or from other organizational unit that related to the company code (such as in MM module, company code can be determined from the plant that input by user).

In MM module (Logistics), each plant must be assigned to a company code. A company code can have several plants.

A plant can also be assigned to a business area. A business area can be assigned to several plants.
Material valuation can be set at company code level or plant.

SAP FICO Company code configuration
SPRO path for company code creation

In short :

This is used for the consolidation purposes in SAP

Creation of a company is optional in SAP and is mandatory if ECCS is used

Company is used in ECCS( Enterprise Controlling Consolidation System) Module of SAP for consolidation purposes

Company can be assigned to one or more company codes

Creation of Company SPRO > Enterprise Structure > Definition > Financial Accounting >

Maintain Company

OX15

SAP FI GL CONFIGURATION

2009-10-15T21:26:00.000-07:00

These are the steps in GL configuration.

1. Creating company code

2. Create chart of accounts

3. Assign company code to chart of accounts

4. Define Account group

5. Define retained earnings Account

6. Maintain Fiscal year variant

7. Assign company code to a Fiscal year variant

8. Define Posting Period variant

9. Define variants for open periods posting

10. Assign Posting period variant to company Code

11. Create document number ranges for company code

12. Define document type and assign document number range

13. Enable Fiscal year default

14. Enable default value date

15. Maintain field status variants

16. Assign company code to field status variants

17. Screen variants for document entry

SAP CO Consultant Certification

2009-10-12T20:27:00.000-07:00

Certification Test
SAP Consultant Certification Solution Consultant Financials -
Management Accounting with my SAP ERP 2005

Software
* Software components: SAP ERP Central Component 6.0

Number of Questions
80

Duration
180 minutes

Notes

* Please note that you are not allowed to use any reference
materials during the certification test (no access to online
documentation or to any SAP system).
* The certification test Solution Consultant Financials -
Management Accounting with my SAP ERP 2005 verifies the knowledge in
the area of the mySAP ERP Financials for the consultant profile
Management Accounting. This certificate proves that the candidate has
a basic understanding within this consultant profile, and can
implement this knowledge practically in projects.

Competency Areas
The following list helps you to identify the competency areas covered
in this test. The percentage indicates the portion of the test
dedicated to a particular competency area.

Competency

Material Cost Estimate With Quantity Structure
Analyses and error handling TFIN20 AC505
BOM TFIN20 AC505
BOM and task list determination TFIN20 AC505
Cost component split TFIN20 AC505
Costing variant TFIN20 AC505
Create costing run TFIN20 AC505
Overhead costing sheet TFIN20 AC505
Price update TFIN20 AC505
Routing TFIN20 AC505

Cost Center Accounting / Profit Center Accounting
Account assignment help TFIN20 AC405
Accrual calculation TFIN20 AC405
Adjustment postings TFIN20 AC405
Assessment TFIN20 AC405
Direct activity allocation TFIN20 AC405
Distribution TFIN20 AC405
Integrated plan allocation cycle TFIN20 AC405 AC040
Introduction to planning in Management Accounting TFIN20 AC405 AC040
Master data cost elements, cost centers, activity types and stat
TFIN20 AC405
Organizational units TFIN20 AC405 AC040
Periodic reposting TFIN20 AC405 AC040
Planning methods in cost center planning TFIN20 AC405
Profit center assignment TFIN20 AC610
Profit center master data TFIN20 AC610
Reconciliation ledger TFIN20 AC405
Recording primary postings TFIN20 AC405

Cost Object Accounting: Make-to-Stock Production with Periodic C
Decoupling scenarios TFIN22 AC520
Period-end closing for periodic Controlling TFIN22 AC520
Preliminary costing on cost object TFIN22 AC520
Product cost collector TFIN22 AC520
Simultaneous costing on cost object TFIN22 AC520
Cost Object Controlling: Make-to-Stock Production with Order Con
11-20%
Cost objects with order view TFIN22 AC520
Period-end closing with order Controlling TFIN22 AC520
Preliminary costing of cost objects TFIN22 AC520
Simultaneous costing TFIN22 AC520

Cost Object Controlling: Sales-Order-Related Production
Delivery and billing documents TFIN22 AC520
Period-end closed with product cost by sales order TFIN22 AC520
Preliminary costing of sales order TFIN22 AC520
Sales order as cost object TFIN22 AC520
Simultaneous costing of sales order TFIN22 AC520

Material Cost Estimate Without Quantity Structure
Base object costing and simulation costing TFIN20 AC505
Material master - fields relevant to costing TFIN20 AC505
Multiple-level unit costing TFIN20 AC505
Single-level unit costing TFIN20 AC505

Overhead Cost Orders
Billing for overhead cost orders TFIN20 AC405
Budgeting and availability control TFIN20 AC405
Commitments management TFIN20 AC405
Master data maintenance TFIN20 AC405
Overhead rates on overhead cost orders TFIN20 AC405

Source:
http://www.sap.com/services/education/certification/

SAP FI Consultant Certification

2009-10-12T20:25:00.000-07:00

Certification Test
SAP Consultant Certification Solution Consultant Financials -
Financial Accounting with mySAP ERP 2005

Software
* Software components: SAP ERP Central Component 6.0

Number of Questions
80

Duration
180 minutes

Notes

* Please note that you are not allowed to use any reference
materials during the certification test (no access to online
documentation or to any SAP system).
* The certification test Solution Consultant Financials -
Financial Accounting with mySAP ERP 2005 verifies the knowledge in the
area of mySAP ERP Financials for the consultant profile Financial
Accounting. This certificate proves that the candidate has a basic
understanding within this consultant profile, and can implement this
knowledge practically in projects.

Competency Areas

The following list helps you to identify the competency areas covered
in this test. The percentage indicates the portion of the test
dedicated to a particular competency area.

Competency

-Asset Accounting (AC305)
-Closing Operations in Financial Accounting (AC205)
-Document and Posting Control (Ac200)
-Evaluation Options in Reporting (AC280)
-Financial Accounting Master Data (AC200)
-Payment Program, Dunning Program, Correspondence, Interest Calcu (AC201))
-SAP Overview (ERP020)
-SAP Solution Manager (SM01)
-Special General Ledger Transactions, Document Parking, Substitut(AC202)
-The New General Ledger(AC210)

Source:
http://www.sap.com/services/education/certification/

How to became FI/CO Consultant

2009-10-12T20:19:00.000-07:00

Month 1
Step 1 : Watch SAP Computer Based Training Video SAP
System Management - System Administration Basic & SAP System
Management - System Administration Basic Advanced User + CCMS
Step 2 : Study And Practice The Training Manual (9 set)
Step 3 : Watch SAP Computer Based Training Video Shipping
Clerk, SOP and Structure OP
Step 4 : Study And Practice The Training Manual AA, AP,
AR, CO-CCA, CO-IO, COPA, CO-PC and GL

Month 2
Step 5 : Walk Through SAP Q&A Material
Step 6 : Browse Configuration Quick Notes
Step 7 : Study The SAP Real-Life Blueprint Documentation
(AA, AP, AR, CO dan GL)

Month 3
Step 8 : Study The FI/CO Popular Interview Questions And
Answers
Step 9 : Tips To Behave Like An Experienced Consultant In
The Job With Other Consultants
Step 10 : Repeat All The Above Steps For Once
Step 11 : Now Consider Yourself As An Experienced SAP
Consultant And Start Applying For A SAP Job Using Our SAP FI/CO

Sample Resume!

"If you are struggling in FI module in front of others just tell
them you have been so busy with CO module for quite sometime that
you forget some of the FI module functions. If you are struggling in
CO module instead, tell them the other way around. This is a very
valid reason in SAP workplace which are even used by senior
consultants"

"Talk about the limitations on previous versions of SAP like 4.6c
and 3.0. This will give an impression that you have been in the
industry for quite sometime working with older versions of SAP. One
popular limitation in 3.0 is the menu style which is not the tree
view. It is like the conventional menu which appears on top of the
screen."

Create Sales Order

2009-10-12T14:43:00.000-07:00

Menu:

Logistics -> Sales and Distribution -> Sales -> Order -> Create

Transaction Code

VA01; VA03

In screen "Create Sales Order: Initial Screen"

Enter Order Type, Sales Organization, Distribution Channel and Division

The next screen is : "Create Standard Order: Overview"

Enter Sold-to party, PO number, Material, Order Quantity, Payment terms and Pricing Terms

To see the header data of the sales document, choose Goto -> Header -> Sales

Save and this is done...

Product Costing Accounting

2009-10-12T13:55:00.000-07:00

Product costing is used to calculate the cost of goods sold and manufactured for each unit of goods manufactured.
It is used to keep the track of cost at each and every point of production.

Costing sheet , cost component, Activity types and cost elements are used for product costing.

Costing sheet is used for the overheads purposes.
Cost Component is used for the breaking of expenses into various cost elements for more transparency of the cost structure.
Activity types are defined as per cost center.

The cost component split will give the transparency on the cost incurred on different levels such as machinery set up cost, labor costetc.

BOM is used to know the quantity of the material used for the production. Routing is used to define the sequence of steps required to perform certain operations. For Eg How many labor hours will be required for a finished product etc.

The entries which flow for product costing are as follows:

For Material issue

Raw Material Inventory(Credit)
To Raw Material Consumption (Debit)

Activities Performed

Respective cost center (Credit)
To Set Up cost (Debit)
Machining Cost (Debit)

Good Receipt

Cost of Production (Credit)
To Inventory of Finished Goods (Debit)

Please note that this entry will come from MM module and at Standard Price.

Settlement Of Production Order

Cost of Production( Variance)
To Price Difference Account

Post goods Issued

Inventory of Finished Goods (Credit)
To Cost of goods Sold (Debit)

Activate Functional Area Substitution – OBBZ

2009-04-16T07:53:00.001-07:00

Financial Accounting -> Financial Accounting Global Settings -> Company Code -> Prepare Cost of Sales Accounting

Transaction Code: OBBZ

OBBZ takes you specifically to the FI substitution application area for the Cost of Sales accounting callup point. You can also use GGB4 which manages activation of all substitutions in the system for any application area or callup point.

Enter the four-character identifier for the company code (CC) for which you want to activate the substitution. As with the validations, you can only have one substitution active per company code per callup point.
Enter the callup point at which you want your substitution to be executed.
Enter the identifier of the substitution that you wish to activate.
The description field fills in automatically based on the substitution that you choose.
Enter the activation level for which you which you would like to activate the validation. There are three codes to simplify your entry:
1. 0: Not Active (validation will not execute)
2. 1: Activated at all levels throughout the system
3. 2: Activated at all levels throughout the system except for batch input

Create Sets – GS01

2009-04-15T10:21:00.001-07:00

A set is used in order to specify a range of G/L account numbers. Sets simply hold a number of values for a field. Sets are used in the same way that arrays are used in standard programming. Although there are several types of sets, the basic set is described below.

Information Systems -> Ad Hoc Reports -> Report Painter -> Report Writer -> Set Create

Transaction Code: GS01

Enter the 12-character alphanumeric identifier of your set in the Set ID box. This is the set name that you will refer to when using the set.
Enter the name of the table that contains the field you want to create the set for in the Table box. This field and others like it appears in many different tables. It is important to know which table is being used at the time you are using the set. For example, we are creating a set for the field HKONT (G/L account number). HKONT appears in BSEG, COBL, ACCIT, and many other tables. As you already know from selecting the field to substitute earlier, table ACCIT is being read in our substitution, and we will use this table to create our set.

Once HKONT is selected, enter the description in the next screen and click the Basic Entries button to select values to include in your set.

Saks Apparel has decided to use five different functional areas to analyze individual expense accounts:

Administration

Sales

Production

Research & Development

Marketing

Saks apparel will be utilizing cost centers to capture all of its expenses. Because it is using cost centers, we will use an attribute of cost center (cost center type) to populate our functional area on postings. You can use other fields in your substitution, but cost center makes the most sense for Saks Apparel. In the configured substitution, we created and used a set of all expense G/L accounts and the cost center type field (CSKSV-KOSAR). Although only one substitution step was shown, a separate step for each functional area was configured. A mapping of cost center type to functional location follows:

Cost Center Type	Functional Areas
W: Administration	ADMN
M: Marketing	MKTG
F: Production	PROD
R: R&D	R&D
V: Sales	SALE

Next step is to activate the substitution

Integration of FI with MM and SD

2009-04-14T01:08:00.000-07:00

All Materials in SAP have a material master and material master is the heart of all integration.

This material master has various views right from Basic views to Purchasing views, production, sales and distribution and accounting and controlling views. We will not get into the detail of

In the accounting view of Material master amongst other values we have a Valuation Class field. This Valuation class is the vital link which ensures that Accounting documents are posted automatically. Every material will have a valuation class field. Examples of Valuation Class could be Finished Goods,Semi Finished goods, Raw Material etc.

In transaction MM03, type in the material number and click on accounting 1 view - here the valuation class will be displayed.

All Material movements in MM happen with respect to a Movement Type.

For eg

Goods receipt is defined with movement type - 101

Goods issue to production order is defined with movement type - 261

Scrapping of goods is defined with movement type - 551

Goods delivered to the customer with movement type - 601

Initial upload of stock is defined with movement type - 561

The combination of valuation class and the movement type helps in determining the GL accounts.

How To Use SAP FI Module

2009-04-11T09:43:00.000-07:00

Five previous IBM workers in Mannheim, Germany were the 1st ones to start SAP or Applications and Products in 1972. It is the biggest inter-enterprise software company in the universe. It was a different idea from SAP to provide customers the capability to process unitedly with a ordinary corporate database for massive ranging applications. As a matter of fact a amount of big organisations like IBM and Microsoft are taking the help of SAP products today, for the easy working of their business.

SAP applications have been set up around the R/3 system, which makes it efficient to handle production operations and materials, financial and cost accounting, personnel and other archived documents. SAP in plain words is a answer for planning the resource of the corporation by taking the several procedures of the corporation unitedly.

A fresh package has been established explicitly for financial issue acknowledged as SAP FI module. It has been projected specifically to see comprehensive accounting and financial requirement of the business. The financial situation of a company can be evaluated by the financial managers of the enterprise in existing time with the assistance of this module. With the facility open by the procedures of the SAP FI modules, it is attend the financial managing director to come up with decisions which are more positive for the company and they can also make estimated programmes. The SAP FI module has the capacity to amalgamate with different facets of the corporation like human resource, materials management, sales, production planning and different vital modules.

There are numerous main requirements which the company has to see if they plan to acquire the help of this SAP module. A structure has to be planned in the organization which has to be managed well by the several coaches. This structure is developed by taking the organization, client, business region configurations in mind. The client unit is the top unit in a SAP system and it has every essential and legal records including the tables.

In Fact there are a number of sub modules of the SAP FI Module and are taken into use as per the essential of the enterprise. These can be named as:

Travel Management
Accounts Payable
Funds Management
Special Purpose Ledger
Asset Accounting
General Ledger
Accounts Receivables
Bank Accounting
Consolidation

There is no doubt that putting SAP into service is an pricey suggestion. But then the rewards far outweigh the money which you spend on this. This makes the task of every of your coaches much easier and the time they save is money gained for your company. As a matter of fact you can redeem a great deal more than you always thought. Testimonials of the customers who are using the different applications of SAP including SAP FI modules will validate the truth. It is possible to negotiate the price with SAP and it too counts on whatsoever things like the number of individuals who will utilize etc.

SAP is famous among the people who use it as a wholly integrated system. You should study about all the tips of integration in the new SAP FI Module to be able to manage the software good enough. The units of company are much easier classified in SAP FI Module compared to the other SAP modules.

SAP Internal Order Configuration - Screenshots

2009-03-28T22:41:00.001-07:00

The Steps for Internal Order configuration are:

Organizational Structure
1. Activate Order Management in Controlling area
Order Master Data
Planning
1. Maintain User-Defined Planner Profiles
2. Maintain Planner Profile for Overall Planning (OKOS)
Settlement

Internal Order - Introduction

2009-03-28T22:19:00.001-07:00

Let's say in an organization there are various events such as trade fairs, training seminars, which occur during the year. Now let's assume for a second that these Trade fairs are organized by the Marketing cost center of the organization. Therefore in this case marketing cost center is responsible for all the trade fairs costs. All these trade fairs costs are posted to the marketing cost centers.

Now if the management wants an analysis of the cost incurred for each of the trade fair organized by the marketing cost center how would the marketing manager get this piece of information across to them?

Now this is where Internal Order steps in .If you go through all cost center reports this information is not readily available since all the costs are posted to the cost center.

SAP, therefore provides the facility of using internal orders which comes in real handy in such situations. In the above scenario the controlling department would then need to create an internal order for each of the trade fair organized. The cost incurred for each of the trade fair will be posted to the internal orders during the month. At the month end, these costs which are collected in the internal order will be settled from these orders to the marketing cost center. Thus the controlling person is now in a position to analyze the cost for each of the trade fair separately.

Thus internal order is used to monitor costs for short term events, activities. It helps in providing more information than that is provided on the cost centers. It can be widely used for various purposes . If used intelligently it is a real handy tool. Thus Internal order is basically a cost object which is used to monitor cost of a time restricted job. There are various types of internal order the common ones being a Real order where you collect costs and settle it at the month end. Ther others are statistical orders and we also have capital orders for capital projects

Functional Area Substitution – GGB1

2009-03-11T09:04:00.001-07:00

In order to populate your postings with functional areas, you must setup a substitution. Substitutions are similar to validations. Unlike validations that create on-screen messages to the user, substitutions actually replace and fill in field values behind the scenes without the user's knowledge. Similar to validations, substitutions can be setup for a number of different application areas and callup points. Substitutions are activated on the company code level, so it is important to ensure that you have followed all steps for each company code.

Financial Accounting >> Special Purpose Ledger >> Tools >> Maintain Validation/Substitution/Rules >> Maintain Substitution

Transaction code: GGB1

The fields in Create Substitution screen are:

Application Area: Enter the appropriate area is the module or submodule that you wish to create the substitution for. The available options are:

AM Asset Management

CO Controlling

FI Financial Accounting

GL Special Ledger

JV Joint Venture Accounting

KC Enterprise Controlling – SAP EIS

PC Profit Center Accounting

PS Project Systems

Callup Point: Callup points determine when the substitution is run. For FI application area, the following callup points are available

0001 Document header: Use this callup point to substitute entires at the document header level. The entries that are usually available substitution at this point are stored in the BKPF table.

0002 Line Item: Use this callup point to substitute line item entries within a document. The entries that are usually available for substitution at this point are stored in BSEG table.

0003 Complete Document: This callup point substitutes settings for the document as a whole. This activity is also known as matrix substitution.

0005 Cost of Sales Accounting: This callup point is used for functional area substitutions

On the next screen add a description. To add a step to substitution, click on insert entry button. Specify of you are using a user-exit or select the field you wish to substitute. For field substitution, you need enter the following

Perquisite: The perquisite uses Boolean logic to determine if a condition is true. If the condition is true, the substitution is carried out. If the condition is not true, no further processing occurs. The valid Boolean logic operators are =, <, > and <>. The entry immediately following the Boolean statement must be put in single quotation marks unless a set is being used. Sets group together of a number of entries. When you use sets, the system needs to match only one of the entries. When you use sets, the system needs to match only one of the entries in the set for the prerequisite to be true. Sets are defined using Report Writer. The creation of sets will be covered later in this section. To link multiple logic steps together, either an AND or an OR is required at the end of each statement line.

Substitutions: This is the section where you tell the system what values to replace. You have the option of either using constant values or using a user-exit to specify values or carry out other logic statements.

Validations and substitutions are case sensitive – make sure you type in all your logic in CAPS – Check syntax does not find errors in small case.

Run the check syntax function to see if the Boolean logic has errors. Saving creates the ABAP code run your substitution.

Maintain Functional Areas - OKBD

2009-03-11T07:56:00.001-07:00

Functional Areas within the FI Enterprise structure are used to organize your business for cost of sales (COS) accounting. Functional areas allow you to segregate and classify different types of costs within one expense account. This makes it possible for example, to use a single labor account to determine what amount of labor is spent directly on production as opposed to sales or administration. It is possible to report on functional areas from both FI and Profit Center Accounting.

Enterprise Structure >> Maintain Structure >> Definition >> Financial Accounting >> Maintain Functional Areas

Transaction code: OKBD

Saks Apparel has determined that it requires five functional areas to classify cost of sales accounting. The functional areas are Administration, Sales, Production, Research & Development and Marketing. By using these functional areas, Saks Apparel will be able to report on an individual expense account using these five categories. Our next piece of configuration will be able to enable SAP to populate our postings with functional areas.

Activate FI Validations - OB28 or GGB4

2009-02-26T22:22:00.001-08:00

FICO Configuration Series – Part 11

Activate Validations

Financial Accounting >> Financial Accounting Global Settings >> Document >> Line Item >> Define Validations for Posting

Transaction Code: OB28 or GGB4

OB28 takes you specifically to the FI validation application area. Using GGB4, you can manage the activation of all validations in the system for any application area or callup point.

CC: Four digit character identifier company code you want to activate your validation with. Only one validation can be active per company code per callup point. You can add additional steps to your validation in order to carry out more validations.

CallPnt: Enter the callup point you want your validation to be executed with.

Validation: Enter the identifier of the validation that you want to activate

Activtn Level: Enter the activation level for validation. Valid values are 0 (not active), 1 (activated throughout the system) and 2 (activated except for batch input)

Define FI Validations – GGB0

2009-02-26T22:05:00.001-08:00

FICO Configuration Series – Part 10

Define Validations

Financial Accounting >> Special Purpose Ledger >> Tools >> Maintain Validation/Substitution/Rules >> Maintain Validation

Transaction code: GGB0

Validations are used to check settings and return a message if the prerequisite condition is met. You can use validations to supplement existing SAP logic to fit your business needs. A validation is valuable tool that can be used in many of the financial and controlling modules. In this section, we will configure an FI validation to fulfill our requirement of allowing postings from one particular company code to be posted only one particular business area.

In the screen follow the menu path (Validation >> Create) and enter the Name of validation, application area and callup point. The available options are as follows:

Option
AM	Asset Management
CO	Controlling
FI	Financial Accounting
GL	Special purpose ledger
JV	Joint Venture Accounting
KC	Enterprise Controlling (only Substitutions)
LC	Legal Consolidation
MC	Management Consolidation
PS	Project System

Callup points determine when the validation is run. The callup points that are available are dependent upon the application area that is selected. For the FI application area, the following callup points are available:

Callup Point
0001	Document Header: entries are stored in BKPF table
0002	Line Item: Entries are stored in BSEG table
0003	Complete Document

In the next screen, enter the description of the validation and then click the insert entry button to add a step to the validation. Enter the prerequisite and checks using Boolean logic. The message is also typed in/selected after defining them as Error(E), Warning(W), Cancel(A) or Information(I). After all the details have been typed in, click the check syntax icon. Saving the validation generates ABAP code to perform the validation.

Business Areas – OX03

2009-02-24T22:25:00.001-08:00

FICO Configuration Series – Part 9

Define Business Areas (click here for short version with screenshots)

Enterprise Structure >> Maintain Structure >> Financial Accounting >> Maintain Business Area

Transaction code: OX03

The function of a business area is to create balance sheets and profit and loss statements below the company code level. Some common uses of business are to produce divisional financial statements or SEC segment-level reporting. It is important to note that business area functionality can be duplicated using profit center accounting. The decision to use or not to use business areas should be made early on in the design phase of your project. Many new projects are leaning away from business areas and towards profit centers, but ultimately, the decision is an individual project decision based on what fits in the overall system design of the project implementation. Some of the deciding factors are the need to report business lines across company codes, the need for full balance sheets at the divisional or business line level, as well as the cost and the benefits of business areas versus profit centers.

Business areas are independent of any other FI enterprise structure. Therefore, business areas are designed to cut across company codes. A common mistake that some companies make is to force one-to-one relationship defeats the entire purpose of business areas. The purpose of business areas is to be able to report on similar activities that occur across company codes. There is no residual benefit to configuring business areas in that manner. As a matter of fact, it often causes a lot of reconciliation problems because business areas are not linked to company codes in standard configuration.

In this screen enter Alphanumeric identifier for the business (up to 4 char) are and description

Saks Apparel has decided to use three business areas. The CFO has determined that he would like a cross-company balance sheet for both the apparel and textile industries in which Saks Apparel conducts business activity. In order to better track non-value-added administrative assets and expenses, the services business area was created. The new shared services department that provides centralized administration functions for the organization is being implemented as part of the business process reengineering effort portion of the SAP project implementation. It is important to remember that the idea is for all company codes to share all the business process reengineering effort portion of the SAP project implementation. It is important to remember that the idea is for all company codes to share all the business areas. The one exception is that the accounting department wants to ensure that postings one particular company code are only posted to one particular business area.

Although Business Areas are not linked to any other FI Enterprise Structures, they can be linked to other organizational elements in the system. Some of them are listed below:

Enterprise Structure	Why is this linked to the Business Area?
Plant/Valuation Area & Division	Very useful to link Business area to plant/valuation area and division because single plants usually produce products for one Business Area
Plant & Division	Similar to previous. The decision whether to link or not is taken by the MM team
Sales Area	In sales organizations which sell a single grouping of products, business areas are linked to sales areas to ensure revenue postings are made to correct business area
Cost Centers	Sometimes, it makes sense to map business areas to cost center
Assets	In the company code, if the Business Area Balance Sheet indicator is enabled, business area becomes a required field fixed asset class module
Consolidation Business Areas	Consolidate business areas for reporting purpose

Define Parallel Currencies – OB22

2009-02-15T15:35:00.001-08:00

FICO Configuration Series – Part 8

Define Parallel Currencies

Financial Accounting >> Financial Accounting Global Settings >> Company Code>> Parallel Currencies >> Define additional local currencies

Transaction Code: OB22

Company Code: Enter the four-digit identifier of the company code that you wish to configure.

1st Local Currency: These fields will fill in automatically with default information based on the currency defined in the company code definition.

2nd and 3rd Local Currency: As explained earlier, each company code can have two additional parallel currencies that can be used in conjunction with local currency defined for the company code

Curr. type: The currency type field specifies which type of parallel currency you want to configure. The following options are available.

Group Currency: Group currencies are defined at the client level in table T000. Group currencies are used to enable cross-company postings in controlling for company codes that use different company code currencies.

Hard Currency: Hard currencies are used for subsidiaries in countries with a lot of inflation. Hard currencies allow you to better valuate transactions in an inflationary economic environment.

Index-Based Currency: Index-based currencies are used for statutory reporting purposes for subsidiaries in some countries that have extreme amount of inflation.

Ex. Rt. Type: The exchange rate type determines how foreign currencies are revalued at the time of foreign currency revaluation and translation. The number of possible entries is too numerous to list here J

Srce Curr: Enter the source currency that the foreign currency is to be translated against. The possible entries are as follows:

Translation taking transaction currency as basis: This option always tries to translate the parallel current against the transaction currency of the document.

Translation Taking First Local Currency as Basis: This option always translates the parallel currency against the first local currency (company code currency).

TrsDte Typ: This setting is used to determine which date is used for foreign currency translations. The available options are as follows:

1. Document Date: Select this option if you want the translation calculation to use the exchange rate that was In effect on the day the document was dated.

2. Posting Date: Select this option if you want the translation calculation to use the exchange rate that was in effect on the posting date in the document.

3. Translation Date: Select this option if you want the translation calculation to use the exchange rate that is in effect on the date of the foreign currency translation.

Saks Apparel has decided to use a hard currency to help offset the inflationary pressures of its Mexican based company code. US dollars are used as hard currency. The peso is the company code currency for the Mexican division. Saks Apparel has decided to use the transaction currency as the base currency for translation and to use translation date to determine proper exchange rate. Because we have company codes with different currencies using the same controlling area, we also configured a group currency of US dollars for all company codes. The group currency will allow us to make cross company code postings in the controlling module. We will also need to make entries for all of the US company codes to add the group currencies to their records.

Define Countries – OY01

2009-02-15T13:53:00.001-08:00

FICO Configuration Series – Part 7

Define Countries

Global Settings >> Set Countries >> Define Countries

Transaction Code: OY01

In the first screen, you need to select the country (MX) – the next screen that pops up will require the following details:

Hard Currency: Enter the key of you want to set as hard currency for the country. Hard currencies are used in countries with high inflation to improve the value of the transactions. When a hard currency is selected, the document is automatically updated in the local currency and the hard currency.

Index-Based Currency: Index currencies are used for statutory purposes in some countries with very high inflation. The way index currency valuation reporting works depends on the rules of each specific country. Enter the key of the currency that you want to set as index currency, if applicable, for your country.

Date Format:
Enter Date preference. Also keep in mind whether Europeans may use the same database at some future time.

Decimal Format:
Decimals using periods or commas. Also keep in mind whether Europeans may use the same database at some future time.

Although hard currency has been configured at country level, to activate this feature, hard currency needs to be configured at the company code level be defining parallel currencies.

Company Code Global Parameters – OBY6

2009-02-02T17:06:00.001-08:00

FICO Configuration Series – Part 6

Company Code Global Parameters

Here is where we link the company code to the chart of accounts, fiscal year variant and posting period variant among other settings.

Financial Accounting >> Financial Accounting Global Settings >> Company Code >> Enter Global Parameters

Transaction Code: OBY6

Company: Company consists of one or more company codes. Used generally in legal consolidation module to roll up financial statements of several company codes. Use a 6 character alphanumeric identifier that relates to this company.

FM Area/Financial Management Area: They are used in treasury module, specifically for funds management. Funds Management allows the organization to budget commitment and financial resources. If you are using Funds Management, enter the four character identifier of FM Area. If you are using Investment Management along with Funds Management, the FM areas must be assigned to controlling areas assigned to your company codes. FM areas can contain more than one company code.

Credit Control Area: Credit Control Area controls the credit limits for the organization's customers. A Credit Control Area can be assigned to many company codes, but a company code can linked to only one credit control area.

Ext.Co. Code: If you are using ALE, Check this field.

X-System Co. Code: If Ext. Co. Code is checked (i.e. if ALE is used), the corresponding external company code ID is entered here. For Example, Company Code of 1001 might have been linked to Company Code ID of EXCC01 that relates to Company Code 1001 in the other ALE system.

Company Code is Productive: (This setting is done only in production client). Once the company code is set to productive, it becomes impossible to delete transactional data from the SAP system.

VAT Registration Number: If company is subject to EU regulations, enter VAT registration number here.

Business Area balance Sheet: Set this indicator if Business Areas are used for the organization.

Document Entry Screen Variant: This setting controls country-specific on- screen gelds for accounting documents. The most common U.S. setting is 21 this setting is for countries with withholding tax, like the U.S.

Assign the company code to the chart of Accounts (SACA), fiscal year variant (SA) and posting period variant (US01). Currently legal consolidation funds management and fixed assets are beyond our scope. Saks Apparel has used document entry screen variant 2 because company code 1000 is a US-based company that utilizes withholding taxes. The CFO has determined that a 10% exchange rate deviation is acceptable. The standard field status variant 0001

Company Code Configuration – OX02

2009-02-01T17:13:00.001-08:00

FICO Configuration Series – Part 5

Company Code

Company code is representative of a stand-alone legal entity that requires its own set of accounting records for reporting purposes. For detailed description of company codes with examples click here. For SPRO path for Company codes, Click here.

Enterprise Structure >> Maintain Structure >> definition >> Financial Accounting >> Define, Copy, delete, Check Company Code

Transaction Code: OX02

Enter the Company code details such as description, country and address details. All Address details are stored in table SADR. SAP recommends that all the address details are not transported – rather they are to be maintained by hand in the production client.

Company Code: Enter the four-digit alphanumeric identifier (normally number from 1000 upwards are used)

For Saks Apparel, the company has decided to all numeric company codes. In the contents post we assumed 4 legal entities – Saks Woolen Inc, Saks knitwear, Saks Textile and Saks International. Saks International is based on Mexico. All 3 others are based in USA.

Next: Define Company Code Global Parameters

Posting Period Variant - OBBO

2009-02-01T08:21:00.001-08:00

FICO Configuration Series – Part 4

Posting Period Variant

This controls which posting periods (normal and special) are applicable for each company code. It is possible to have a different posting period variant for each company code. The posting period variant is independent of the fiscal year variant.

Financial Accounting >> Financial Accounting Global Settings >> Document >> Posting Period >> Define variants for open posting periods

Transaction Code: OBBO

Assignment: With the implementation of SAP, Saks Apparel has decided to streamline its back office functions. Before SAP implementation, each company within Saks Apparel operated its own accounting department independently. Using SAP, there will be only two accounting departments: one for the US based companies and the one for the Mexican based company. Because of this change only two posting period variants, US01 and MX01, are needed. All US based companies will be closed at the same time. The Mexican based company (and any additional future Mexican based companies) will be closed at the same time (different from the time US companies are closed).

Fiscal year Variant – OB29

2009-01-31T21:09:00.001-08:00

FICO Configuration Series – Part 3

Fiscal year variant

The fiscal year variant determines the posting periods to be used by the client's company. SAP allows a maximum of 16 posting periods each fiscal year - normally 12 regular posting periods and 4 special posting periods are used. The special posting periods are used for posting audit or tax adjustments to a closed fiscal year.

Financial Accounting >> Financial Accounting Global settings >> Fiscal Year >> maintain Fiscal year variant (maintain shortened fiscal year)

Transaction Code: OB29

You can copy existing values or create ones from scratch.

Financial Year Variant: Enter the two-digit alphanumeric identifier of your fiscal year variant. Avoid using K or V as the first character as SAP delivered financial year variants use them.

Calendar Year: Set this indicator if the fiscal year is also the calendar year.

Year-Dependent: Set indicator if fiscal year is changing from year to year.

Number of Posting Periods: Enter the Number of normal posting periods (maximum is 12) [correction based on comment - can be more than 12, thanks to Singh]

Number of Special Periods: Enter the Number of special posting periods

Annual Displacement: Enter values as -1, 0 or +1. For years which have the fiscal year same as the calendar year, always use 0. For -1 and +1 are used to offset whenever calendar year is different from the fiscal year.

Assignment: Saks Apparel operates on an April-March calendar month fiscal year. (So, copy any existing year variant that uses April-March year). Create a Financial year variant SA. We also setup 12 regular posting periods and 4 special posting periods.

Some more details on fiscal year variants configuration

Chart of Accounts – OBY7

2009-01-31T00:36:00.001-08:00

FICO Configuration Series – Part 2

Financial Accounting Enterprise structure

The FI Enterprise structure is the backbone of the organization. Most other modules build upon the FI organizational elements that are created in the enterprise structure. This is also the basis on which all other FI CO configuration would follow. A consultant would need to gather the existing structure from the Business Analysts in the project. She/he would also have to carefully analyze the organization structure provided to him before setting up the FI configuration. Also keeping in mind the future plans of how the organization would look in the future will also help.

FI and CO – essential difference

It would be prudent for the consultant to explain the difference between FI and CO to the project management team and business associates at the very beginning of the project.

FI		The main reporting purpose of FI is for external reporting – Securities exchange commission, Internal Revenue Service, etc
CO		The main reporting purpose of CO is for internal managerial reporting

Chart of Accounts

Settling on a chart of accounts with the users in the client sites is one of the big hurdles to overcome in a project. End-users may be used to having a long chart of accounts with it serving the reporting needs of internal and external purposes. The internal and external account numbers depended on the G/L account numbers.

First step for the consultant would be to review the existing list for deletions. Copy an existing chart of accounts (SAP delivers chart of accounts for US – CAUS). Use the following IMG menu path:

Financial accounting >> General Ledger Accounting >> G/L Accounts >> Master Data >> G/L Account Creation >> Copy (alternative 1) >> Copy Chart of Accounts

Transaction Code OBY7

Some of fields used in this screen are explained below:

Chart of Accounts:
Enter the four-digit alphanumeric identifier of the chart of accounts you wish to create. There is no right or wrong way to come up with a chart of account identifier, but usually the entry is all characters.

Chart of Accounts Name: Enter the description for your chart of accounts. The field is alphanumeric and can contain up to 50 characters.

Financial Stmt Vers: Enter the four-digit alphanumeric identifier of the financial statement version you wish to create. The financial statement version is used by SAP to form your company's standard Balance and Profit and Loss statements. For now, you only need to enter a placeholder to be used later.

Fin. Stmt Version Name: Enter a descriptive name for your financial statement version. The entry is alphanumeric and can contain up to 50 characters.

Chart of Accounts: Enter the four-digit alphanumeric identifier of the chart of accounts you wish to copy from. A listing of all available charts can be seen from the drop-down box on this field.

Financial Stmt Vers: Enter the four-digit alphanumeric identifier of the financial statement version you wish to copy from. A listing of all available financial statement versions can be seen from the drop-down box on this field.

Generally, each SAP delivered chart of accounts has a corresponding financial statement version already created. Make sure you select the financial statement version that goes with your chart. For US, use CAUS as the chart of accounts and use BAUS as the sample financial statement version.

After you complete configuration in this screen, Chart of Accounts is copied and ready to use.

Assignment: Saks Apparel will utilize a single chart of accounts to be used by all of its company codes. The Mexican subsidiary company will utilize a country chart of accounts in addition to the standard chart of accounts. Because Saks Apparel is a US based company, CAUS was used to create SACA (Saks Apparel Chart of Accounts) and BAUS was used to create SA01 (Saks Apparel Financial Statement version).

ERP Software and Customization

2009-01-28T21:34:00.001-08:00

FICO Configuration Series - Part 1

If you are not new to SAP configuration, skip this post.

If you don't know what SAP is, click here….

Almost every other module affects FI/CO modules. Example: when a HR consultant runs the payroll incorrectly and posts it to the FI/CO modules, this affects the FI/CO consultants. So, FI/CO consultant mostly ends up reviewing all the financial updates to the system. As a FI/CO consultant, keep all this in your mind. So, the first thing you would ask yourself when you face a problem is which updates have come in from other systems J

What and Why ERP?

Companies can choose between buying packaged software and building applications from scratch to suit the organization's needs.

Buy Packaged Software	Build Customer specific applications
Is the recent Trend	Old fashioned
Customizing the software for company's needs	Develop Information systems that meet the specific requirement for the company
Better suited to meet the timeline based on experience	Tedious process especially given missed/changing business requirements
Software is updated regularly by the software provider on a regular basis	Maintenance was very costly as most of the programmers were retained
Integrated systems especially ERP software like SAP ensure data is not updated real-time and the various systems are well integrated	Various systems which were built were fragmented and stored data repetitively thus resulting in out-of-sync data

ERP (Enterprise Resource Planning) systems provide single source of data with designed integration between different functional modules to take advantage of an enterprise's stored information.

What is Customization?

For these systems, a common set of source code was needed for these packages so that changes in technology could be rapidly introduced via upgrades to the programs. To facilitate these systems, a new way of customizing systems was needed. This new way was known as table-driven customization or configuration. Table-driven customization allows for rapid changes in business requirement with a common set of source code or programs. This is what makes the ERP systems so flexible.

Configuration of FI and CO

2009-01-28T18:56:00.000-08:00

This series is intended for all aspirants who would like to be SAP FI or CO functional consultant. For others, like project managers who wish to take part in SAP implementations or SAP end-user - please choose the sections which are relevant for you.

I am planning to write a series on configuration of SAP for FI/CO. In this series, I will try to explain the FI module and its configuration. After I complete the FI module, I will take up the CO module which is very similar. If you are new to configuration, please start with my first post. I have also mentioned all SAP commands whenever I feel they were necessary.

To explain the various configurations, I will take the example of Saks Apparel, a fictitious textile manufacturing company. It has six regionally based offices located in New York, Chicago, Los Angeles, Seattle, Kansas City and Atlanta. It also has a Mexican subsidiary. The company has 6 different product lines: winter wear, inner wear, casuals, denims, formal wear and suiting. It is made up of four legal entities: Saks Woolen Inc., Saks Knitwear, Saks International and Saks Textiles Inc.

This is first attempt at a complete series. Previously I have blogged about a number of aspects in SAP. So, please excuse me if I am not very good at this. Add my webpage to your favorites or read my pages using feed readers. You can also add my webpage to social bookmarking sites such as Delicious, Technocrati, etc - this helps get this site to a lot of other surfers.

Please feel free to give out your comments. Your comments will help me to improve my blog and also you can add or correct me with the comments. This helps in very healthy discussion.

I will update the links to the series below:

Part 1 - Why use ERP Software and what is configuration?

Part 2 – Chart of Accounts – OBY7

Part 3 - Fiscal year Variant - OB29

Part 4 - Posting Period Variant - OBBO

Part 5 - Company Code Configuration - OX02

Part 6 - Company Code Global Parameters - OBY6

Part 7 - Define Countries - OY01

Part 8 - Define parallel currencies - OB22

Part 9 - Business Areass - OX03

Part 10 - Define FI Validations - GGB0

Part 11 - Activate FI Validation - OB28 or GGB4

Part 12 - Maintain Functional Areas - OKBD

Part 13 - Functional Area Substitution - GGB1

SIMPLE DOCUMENTS

2009-01-28T10:40:00.000-08:00

1) Document header contains: Document and posting date, Doc, header text, company code, Reference no, etc.

2) For each FI transaction code (E.g. Invoice, Credit memo, G/L entry – F-02) you can define a document type and default posting key. (You can over write these default values while entering document.)

3) In Enjoy transactions : while entering customer/vendor Invoice/Cr.Memo transactions Vendor/Customer (Business partner) master data can also displayed along side the a/c name, address and bank details, and open line items can be accessed by pressing “Open Items” button. Entry screen also contains a/c balance display.

4) In Enjoy transactions via “Tree” you can access screen variants, a/c assignment templates and held documents at the left side of the screen.

5) You can enter explanatory text for line items with “*” in front of the text so as to print this text in dunning notices and payment advice notes.

6) In customizing you can define text templates under 4 digit key, these text templates are copied into line item when you enter the relevant key (E.g. DP = “DOWN PAYMENT”). While entering 4 digit key “=” needs to be entered before the key.

IMG:FI A/cing>Doc>Line Item>Define texts for line items.

POSTING AUTHORISATION

2009-01-28T10:39:00.000-08:00

IMG: FI.A/cing> F.A.Global settings>Document>Doc Item> Define tolerance groups for Employees.

1) The maximum amounts are defined per company code in “TOLERANCE GROUP”. (This is also where the payment processing of payment differences is controlled)

2) In the tolerance groups you can enter Upper limits for the following :

i) Total amount per document. (The posting amount is the total of all debit items or, similarly, the total of all credit items.)

ii) Amount per customer/vendor item. (Limit is per customer, one document with more than one customer/vendors can be entered) The restriction does not apply to automatically created line items, for example, during payment settlements.

iii) Cash discount – which user with this tolerance group is able to grant.

3) If a user is not assigned to any special tolerance group, then entries in the tolerance group “___” (blank) are valid for them. (This is default tolerance group)

POSTING PERIODS

2009-01-28T09:01:00.000-08:00

IMG: FI.A/cing> F.A.Global settings>Document>Posting Periods> Open and close posting periods.

1) Several Company codes can use same posting period variant.
2) The SAP system automatically determines the posting period and fiscal year based on the posting date entered. (Only special period needs to be manually changed)
3) The posting period variant is assigned to the company code.
4) Posting periods are defined in the fiscal year variant, Closing/opening posting period are carried out in posting period variant.
5) The posting period variant must contain at least the account type “+”.
6) During year closing, two period intervals (Normal and special periods) must be open at the same time.
7) In the document header, the periods assigned to the account type “+” are checked with posting date, whether posting period is open for that date or closed. At the line item level, the system checks the account type of the posting key to ensure that the period is open for the assigned account type.

DOCUMENT STRUCTURE / CONTROL

2009-01-28T08:58:00.000-08:00

1) A document is saved for every posting. Every Document is uniquely identified by the Document Number, Company Code and Fiscal Year.

2) A Document contains Document header + 2 to 999 line items.

3) Document Type : Controls the Document header and classify the business transactions to be posted.

>> Posting Key : Controls the Line items.

4) Document types are defined at client level. Document types define the following:

a) Number ranges for Document number.

b) Account types permitted for postings. And also

c) The field status of “document header Text” and “Reference number” in the Document header.

d) Whether the invoices are posted with net procedure.

5) Standard Document types are :

KR – Vendor Invoice DR – Customer Invoice.

KG – Vendor Cr.Memo. DG – Customer Cr.Memo.

KZ – Vendor Payment DZ – Customer Payment.

AB – General Document SA – G/L a/c posting.

6) Document numbers can have internal or external number assignment.

7) Up to a future fiscal year – Number range will continue irrespective of year end.

For each fiscal year – At the start of a new year the system starts the number assignment again at the start of the number range. (You need to define number range for every new fiscal year)

8) The document number range must not over lap.

9) Document type AB allows postings to all account types.

10) One number range can be assigned to several document types.

11) Posting keys are defined at client level.

12) Posting keys control:

i) On which type of account the line item can be posted to

ii) The item is posted as a Debit or Credit.?

iii) The field status of additional fields.

In addition to this posting key specifies the following:

>> Whether line item is connected to payment transaction or not.

>> Whether posting is sales relevant.

13) Document line item fields are controlled by :

a) G/L Account specific field status group assigned to the G/L account while creating. (Account specific field status groups are summarized under field status variant which is assigned to company code) If the document is posted to a sub ledger a/c, the field status group of the reconciliation a/c is used.

b) Posting key specific field status group.

(The field status HIDE cannot be combined with the field status REQUIRED entry which causes an error.)

14) Document type does not have default posting key or vise versa. For each FI transaction (E.g. Invoice, Credit memo, Out going payment) you can define a document type and default posting key at:

IMG:FI A/cing>F.A.Global Settings>Document>Default values for document processing>Default values.

(E.g. When posting outgoing invoices, you use the document type "DR" and

posting key "01". You can store these specifications in the system. They

are proposed by the system when you call up the corresponding

transaction).

SAP FI/CO Interview and Certification Questions - Part 5

2009-01-26T17:07:00.000-08:00

Organizational Units

1. Select the correct statements

a) The controlling area is the highest reporting level for profitability analysis
b) Data for overhead cost controlling is extracted from the operating concern
c) Product cost controlling extracts data from the controlling area
d) The business area is an organizational unit within financial accounting
e) Profit center accounting is a component of overhead cost controlling

2. Which of the following statements are true or false

a) The controlling area currency must be defined as the group currency
b) Company codes assigned to the same controlling area must have the same operational chart of accounts
c) Profit center accounting extracts data from the controlling area
d) The product cost controlling component enables you to calculate the minimum price at which a product can be profitably marketed
e) Profitability analysis is used to evaluate external market segments

Master Data

3. Select the correct statement(s)

a) Cost centers are assigned to the standard hierarchy through the master record
b) Cost centers can be assigned to any level in the standard hierarchy
c) Cost center categories enable you to assign the same characteristics to similar cost centers
d) All primary cost elements have a one to one relationship with the general ledger expense accounts
e) Secondary cost elements can only be created and used within controlling

4. Which of the following statements are true or false

a) All activity types can be used with all cost centers
b) An activity type allows you to allocate costs from FI according to tasks that were performed by other departments
c) Statistical key figures can be defined as either a fixed value or a totals value
d) Master data that can be grouped together include controlling areas and operating concerns
e) Activity types cannot be grouped like cost centers, cost elements and statistical key figures

Transaction Based Postings

5. Select the correct statements

a) Document numbering is defined according to the grouping of controlling transactions
b) When posting to a cost center and true order, the posting to the cost center becomes statistical
c) Profit center postings can be true postings if the indicator is selected in the master record
d) Postings to cost centers primarily arise out of transaction based postings in FI
e) When posting a transaction within FI, only one true object and one statistical object can be selected

6. Which of the following statements are true or false

a) Default cost centers can be specified in the cost element master record
b) Default cost elements can be specified in the cost center master record
c) Profit centers defaulted from the cost center master record, when posting an expense in FI can be changed in the document
d) Default values from customizing take preference over default values from the master records
e) Line items that are reposted in CO update the cost center in the original document in FI

Period-end Closing

7. Select the correct statement(s)

a) Costing sheets are defined for the percentage method of the accrual calculation
b) Periodic reposting is performed when costs are manually reposted from one cost center to another according to a specific statistical key figure
c) The assessment cycle allows for the collection of both primary and secondary costs, and reposts the values using the original cost elements
d) Distribution is the method by which primary costs are reposted using the original cost elements
e) Allocation structures assigned to the distribution cycle allow for the grouping of cost elements and repost using secondary cost elements

8. Which of the following statements are true or false

a) The reconciliation ledger allows for the reconciliation of CO components
b) The period lock must be set for both plan and actual data
c) The period lock is automatically set when the FI period is closed
d) An overhead structure is assigned to a costing sheet
e) The results of an assessment can be reviewed in the cost center – actual/ plan/ variance report
Planning

9. Select the correct statement(s)

a) Planning profiles are defined with header rows and lead columns
b) Multiple planning layouts can be assigned to a single planning profile
c) Distribution keys can only be used when planning for a single period at a time
d) Planning using activity types can only be performed if the statistical key figures are planned as well
e) Activity dependant planning means planning with the use of an activity type

10. Which of the following statements are true or false

a) In order to transfer planned data from HR, a valid employee master record must exist along with a valid cost center, and the two records must be linked
b) Plan distribution allows for the distribution of secondary costs
c) It is not possible to perform planning using statistical key figures
d) It is possible to copy actual data to planning data as long as the planning version has been created first
e) All controlling objects are automatically transferred when one plan version is copied over to another

Internal Orders

11. Select the correct statement(s)

a) All internal orders must be created according to a specific order type
b) Four categories of internal orders exist namely overhead, investment, financial and revenue orders
c) Statistical orders are used for reporting purposes only
d) Accrual orders allow for the raising of accruals on the order itself
e) Internal orders are company code specific and must reference a profit center in the internal order master record

12. Which of the following statements are true or false

a) Orders cannot be grouped like cost centers and cost elements
b) Substitution rules are used for mass maintenance to internal orders
c) A commitment can be raised on an order when a purchase order or purchase requisition is created
d) A settlement procedure must be specified for all order types
e) An allocation structure allows you to determine whether cost elements must be grouped together and settled using a specific cost element, or if the original cost element can be used for the settlement of true order values

Click here for Part 4

SAP FI/CO - Interview and Certification Questions - Part 4

2009-01-26T17:05:00.001-08:00

Clearing

1. Select the correct statement(s)

a) All open item accounts are cleared automatically by running the automatic account clearing program
b) The open item indicator in the customer/ vendor master record must be activated in order to clear customer/ vendor open items
c) The open item indicator along with the line item display indicator is usually activated in the balance sheet clearing and profit and loss accounts
d) Accounts that are not automatically cleared can be cleared manually using the account clear function
e) A clearing document contains the line items to be cleared

2. Which of the following statements are true or false

a) All payment documents are clearing documents
b) Standard system maintenance includes clearing open items on a regular basis, either manually or automatically
c) Standard open items, special G/L transactions and noted items can be selected for clearing
d) If documents were cleared in error, the clearing must first be reset and the document must be reversed before attempting to clear again
e) Documents that are cleared have reference to the clearing document number in the document line items

Tolerances and payment differences

3. Select the correct statement(s)

a) Tolerance groups can be defined for customers, vendors and employees
b) The tolerance groups contain settings for permitted payment differences
c) Alternative accounts can be specified for the posting of payment differences
d) The values specified for the tolerances can be entered in a currency of your choice
e) All users that were not assigned to a tolerance group are by default assigned to the blank tolerance group

4. Which of the following statements are true or false

a) Tolerance groups can be assigned to general ledger accounts
b) Permitted payment differences are either defined as an amount or a percentage, not both
c) A reason code must be specified in the tolerance group for charging off payment differences
Financial Statements

5. Select the correct statements

a) Financial statements are defined according to financial statement versions
b) Financial statements can have a maximum of 10 hierarchy levels and are company code specific
c) Accounts can be assigned to different nodes in the hierarchy of the financial statements
d) Amounts are reflected in various groups within the financial statements according to the debit/ credit indicator and the specification of the general ledger accounts
e) Companies are restricted to 3 financial statement versions according to the 3 different charts of accounts

Payments

6. Which of the following statements are true or false

a) Payments from customers are usually processed using the automatic payment program
b) Customizing the automatic payment program includes defining payment methods by country as well as by company code
c) Partial payments clear the open items and cause residual items to be posted back to the account
d) Line items that are created when charging off the difference back to a vendor’s account, have reference to the original document that is being short paid
e) A document which is selected in the payment run, can be reallocated to a different payment method and house bank

7. Select the correct statement(s)

a) All vendor line items can be paid, as long as there is a reference to the house bank in the vendor master record
b) Every general ledger account that is linked to a house bank, must be maintained in the currency of the bank account
c) Specific programs linked with specific variants are used to create various types of payment media
d) Cheques (checks) that are not used are automatically voided by the system
e) All vendors must be assigned to a payment procedure in the master record in order to generate payments from the automatic payment program

Dunning

8. Which of the following statements are true or false

a) A dunning procedure must be assigned to the customer master record in order to dun the customer for late payments
b) Customers are only dunned according to the settings in the dunning procedure, which include the frequency, whether or not line items are printed with every letter that is issued, and how many grace days the system will accept before issuing a dunning letter
c) Dunning charges are levied on the customer’s account, and are reflected as a separate line item on the dunning letter
d) Interest can also be levied on the customer’s account according to the interest indicator in the customer master record
e) The master record of the customer is updated with the dunning level according to the highest dunned document in the customer account
f) Customers can be blocked from dunning by entering a dunning block key in the customer master record

Financial Closing

9. Select the correct statement(s)

a) An unrealized foreign currency valuation is created every time a foreign currency payment is made or received
b) Balance sheet accounts should be valuated according to the line items in the account
c) Assets are depreciated according to the depreciation key and useful life specified in the asset master record
d) The asset register is updated independently of the general ledger accounts for accumulated and expense depreciation
e) Balance confirmations are customized in the IMG, and cannot be linked to SAPScript forms

10. Which of the following statements are true or false

a) All reports must be executed using set variants, or user defined variants
b) The GR/IR account is a clearing account that must be maintained regularly by clearing open items
c) The balance carried forward program carries the balances of the accounts forward into the new posting period
d) The reconciliation ledger allows you to automatically reconcile the financial accounting and controlling modules
e) Assets under construction are settled periodically to fixed assets
f) Accrual documents are automatically reversed on the first day of the following period

Click here for Part 3 ||

Click here for Part 5

SAP FI/CO - Interview and Certification Questions - Part 3

2009-01-26T17:05:00.000-08:00

Click here for Part 2 ||

Click here for Part 4

SAP FI/CO Interview and Certification - Part 2

2009-01-26T17:03:00.000-08:00

Navigation

1. Select the correct statement(s)

a) When logging on to the R/3 system for the first time, you are required to change your password
b) Your customized personal settings are only available on a particular PC
c) The system menu is standard on all SAP screens
d) The SAP library is one of the help options, it also displays comprehensive help on the current application
e) F1 provides a list of field values or an option to search for the information in the case of an extensive list

2. Which of the following statements are True or False

a) You can only have one R/3 session open at a time
b) A client number is not required to log on to the SAP system
c) The help menu is only available when performing a particular task
d) The command field provides general information on the SAP system and transaction or task you’re working on
e) The status bar provides general information on the SAP system and transaction or task you’re working on
f) You can only create a favorites list containing transactions

Organizational Structures

3. Select the correct statement(s)

a) The Client is the highest legal entity in the SAP system architecture
b) One or many business areas can be assigned to a company code
c) Clients share master records and transaction tables
d) Multiple company codes can be assigned to a single controlling area
e) Company codes using different operational chart of accounts can be assigned to the same controlling area

4. Which of the following statements are True or False

a) A controlling area must be assigned to a company code for the purpose of transferring data to cost accounting for further processing
b) Cross company code controlling can be performed when one company code is assigned to multiple controlling areas
c) Business areas must be defined in the SAP organization structure
d) Data for profitability analysis is extracted from the operating concern
e) Company codes assigned to the same controlling area must have the same operational chart of accounts and the same fiscal year variant

General Settings

5. Select the correct statement(s)

a) A Fiscal year must be defined the same as a calendar year
b) A non calendar fiscal year can have any amount of posting periods
c) If the fiscal year is the same as the calendar year, year shifts must be specified for each posting period
d) The periods for a year dependant fiscal year are the same every year
e) The periods for a year independent fiscal year are the same every year
f) A shortened fiscal year must be defined as year dependant

6. Which of the following statements are True or False

a) Tax codes are defined per company code
b) Exchange rate types can be identified as US dollars, British Pounds etc.
c) An exchange rate spread is the difference between the bank buying rate and the bank average rate or the bank average rate and the bank selling rate
d) The minimum entry to open and close posting periods is the “+” indicator
e) You can only define 4 special periods for any fiscal year

Financial Accounting – G/L Master Data

7. Select the correct statement(s)

a) The chart of account segment (client segment) and company code segment form the complete G/L master record
b) The company code segment does not need to be activated for all the accounts in the chart of accounts
c) The currency of the account must be specified at the chart of accounts level
d) A field status group determines which fields are suppressed, displayed, required or optional
e) The field status group is assigned at the company code level

8. Which of the following statements are True or False

a) The ratio between operational chart of accounts and group chart of accounts is 1 to 1
b) The ratio between operational chart of accounts and country specific chart of accounts is 1 to 1
c) If the account currency is different to the company code currency, you can post amounts to the account in any currency
d) If the account currency is the same as the company code currency you can post amounts to the account in any currency
e) The group account determines the number range of the G/L account
f) The same number range can be assigned to all account groups

Financial Accounting – AP and AR Master Data

9. Select the correct statement(s)

a) The client segment, company code segment and purchasing organization segment form the complete customer master record
b) A vendor/ customer master record can be created for multiple company codes
c) The vendor account number is the link between AP and the G/L
d) More than one recon account can be specified per customer in the customer master record
e) An authorization group must be customized and assigned to every master record

10. Which of the following statements are True or False

a) The payment term must be assigned at the client segment, but can be changed at the company code segment
b) All customers within the same account group must have the same payment terms
c) The vendor’s banking details can be specified at the client segment for the purpose of EFT payments
d) Number ranges for customer and vendor accounts are determined per account group
e) 2 controls of the field status exist namely the account group and the transaction (ie. Create, change or display)

Document Control

11. Select the correct statement(s)

a) The document type controls the field status of the document
b) The posting date determines the posting period in the document
c) The posting key only determines the account of the posting, and whether the value is going to be a debit or a credit
d) Document numbers are always automatically assigned once the document is posted
e) Document types determine which account types can be posted to

12. Which of the following statements are True or False

a) Posting periods are opened and closed automatically
b) No more than 2 posting periods can be open at the same time
c) Posting keys are defined at the client level
d) The posting key used to debit a vendor account is 11
e) The posting key used to credit a customer account is 21

Click here for part 1||Click here for part 3

Customer/Vendor Account Number

2009-01-26T11:25:00.000-08:00

01) Customer/Vendor account masters have three segments.

i) General Data at the client level. (Address/Payment/transactions)

ii) Company Code Segment. (A/c Management/Payment Transaction/ Correspondence/ Insurance or withholding Tax)

iii) Sales (for Customer) /Purchase (Vendor) area segment.

02) The Customer/Vendor account number is assigned at Client level.

03) Customer/Vendor Account group Controls:

i) The Number Range of the accounts.

ii) Whether the account is a one-time customer/vendor.

The status of fields in the master records.

04) Line item Display and open line item management are configured as standard for every customer/vendor account.

05) Customer/Vendor accounts can have either internal or external number assignment.

06) There are separate number ranges for customer and vendor accounts. Number ranges must not over lap for customer/vendor.

07) Each number range can be assigned to one or more account groups.

08) In customer/vendor account groups – account number ranges are assigned by a variant, however in GL account group number ranges are entered for each a/c group.

09) The lay out of Customer/Vendor master data screens can be affected by :

i) Account group specific Field status group.

ii) Transaction-specific field status group.

Company code specific field status group.

10) Field status of a FI transaction in a Customer/Vendor Sub ledger a/c is also controlled by field status variant assigned to reconciliation account master of Customers/Vendors, while creating.

11) Customer/vendor specific data for one-time customers/vendors is entered in the document during posting.

12) Dual Control Principle: If you define a field in the customer/vendor master record as, ‘sensitive’ the corresponding customer/vendor is blocked for payment if the entry is changed.

13) If a customer is also a vendor, or vice versa, the payment and dunning program can clear open items against each other.

14) At the client and company code level, you can enter an alternative payer/payee. The entry in the company code segment has higher priority than the entry at client level.

General Ledger Master Records

2009-01-26T11:12:00.000-08:00

1) There are 3 steps to create and use a chart of accounts (COA)
a) Define COA
b) Define the properties of the COA
c) Assign the COA to Company codes.

2) The COAs is a variant that contains the structure and the basic information about general ledger accounts.

3) The Definition of COA contains
a) Four digit COA key.
b) COA Name.
c) Maintenance language,
d) Length of the G/L Account number.
e) Integration with Controlling (CO) – Manual/Auto creation of Cost Elements.
f) Group Chart of accounts.
g) Status – Block indicator.

4) Length of G/L accounts can be from 1 to 10 digits.

5) One COA can be assigned to several company codes.

6) GL Master contains COA segment and Company code segment.

7) The Information entered in the COA segment for a G/L account applies to all company codes using that COA.

8) The Chart of account segment contains following details:
i) Type/Description - Account group.
- P/L or Balance sheet item.
- Description – Short/Long text.
- Group Chart of Account G/L. no.
ii) Key word Translation. – Key words in COA
- Translation.
iii) Information - Info in COAs
- G/L text in COA.s

9) The Company code segment of G/L master contains:
Only bal in
a. Control Data. – Account Control local currency, Exchange rate diff, Tax Category.A/c Management in Company code.- Open/Line item management,
b. Bank interest
c. Information.

10) Account Group Controls - Number ranges of the account.
- Status of fields in the company code segment of the master record.

11) Field status has following properties - Hide.
- Display.
- Required entry.
- Optional entry.

12) Fields displayed in G/L account master record are controlled by:

a. Account group
b. Transaction specific controls (Create/Change/Display).

13) Field status group assigned to a G/L codes in Company code segment is to control the field status of the financial transaction entered in that G/L account.

14) While creating Reconciliation account G/L master Reconciliation a/c type needs to be assigned – i.e. D – Accounts receivable or K – Accounts payable

15) You cannot post amounts directly to reconciliation accounts.

16) You can only activate or deactivate open item management if the account has a zero balance.

17) If the account currency is the local currency – the account can be posted to in any currency.

18) Account in Foreign currency as account currency can only be posted to in that foreign currency.

19) The group chart of account is assigned to each operational chat of accounts. If this is done “Group account number” in COA segment of the Operational COAs is a required entry field.

20) Country COA/Alternative COA number is entered in company code segment. This makes alternative G/L a/c field in Company code segment of the G/L master record a required entry.

21) Different accounts of one operational COAs can refer to the same group g/l account. However one country chart of a/c GL code can be referred to only one operational GL a/c. Every country chart of accounts number can only be used once.

22) If all the companies are using the same operational COA then consolidation is possible otherwise Group COA is used for Consolidation.

23) G/L accounts with open line item management must have line item display activated.

24) GL account number ranges are always external where as for customer/vendor it can be internal as well as external number assignment.

25) For Cross company code controlling, companies must use the same chart of a/cs.

26) Number intervals for G/L account master data can overlap.

27) The fields “Account currency” and “Field status Group” are always required entry fields. This status cannot be changed.

28) Reconciliation accounts are general ledger accounts assigned to the business partner master data to record all transactions in the sub ledger.

IMG: Financial A/cing>G/L A/cing>Master records>Preparations >Additional Activities>Define screen layout for each transaction 9Create/Change/Delete)

Currencies - Configuration

2009-01-26T10:59:00.000-08:00

1) For Every combination of two currencies different exchange rates can be maintained which can be distinguished using Exchange rate types:

i) Historical Rate.
ii) Bank selling rate. - B
iii) Bank buying rate. - G
IV) Average rate. - M
v) The rate on certain key dates.

2) A Currency key must be assigned to every currency used. A currency key can have a validity date.

3) The relationship between currencies must be maintained per exchange rate type and currency pair using translation ratios.

4) For maintaining exchange rates for each exchange rate types, one of the following tools can be used.

>> Inversion

>> Base currency

>> Exchange rate spreads

5) Using report RFTBFF00/RFTBDF07 (SE38) enables to transfer external market data in multi cash file form to update automatically the exchange rate table.

6) Direct quotation : One unit of foreign currency is quoted for the local currency.

1 US$ = 46 Rs.

Indirect quotation: One unit of local currency is quoted for the foreign currency.

1 Rs. = 0.0217 $

IMG path for defining currency –

IMG>General Settings>Currencies>Check Exchange Rate Types

Fiscal Year

2009-01-23T13:20:00.000-08:00

1) Fiscal year types.

Year Specific/Year dependent Fiscal year.

Year independent Fiscal year

1) Calendar Year.

2) Non Calendar year.

2) Fiscal Year Variant only defines the number of periods and their start and finish dates.

3) SAP determines the posting period from the posting date.

4) Posting periods can be defined up to 12 and Special periods up to 4.

5) Posting periods can be up to 999 and Special periods can be up to 99 – Posting periods more than 16 (Including special periods) can only be used for special purpose ledger applications.

6) A shortened fiscal year is a fiscal year having less than twelve months. The definition of a shortened fiscal year is always year-dependent, since it represents a year-related exception.

7) For year specific fiscal year – Posting periods for each fiscal year needs to be defined in configuration with reference to calendar years.

IMG: Financial A/c-ing -> Financial A/c-ing Global setting -> Fiscal Year -> Maintain Fiscal year variant.

BANK ACCOUNTS

2009-01-23T13:08:00.000-08:00

1) Bank Master can be created four ways :

i) When entering Customer/Vendor master records or in the customizing for house banks.

ii) Using the create bank transaction in the accounts payable/receivable master data menu.

The bank directory can be imported from disk/tape using program RFBVALL_O.

Customers using lock box function can create a batch input session that automatically updates customer banking information in the master records.

2) Bank key contains - Bank Master data contains Bank name, Region (State), Address

3) Bank key is assigned to a house bank.

4) GL a/c code is assigned to the house bank along with Account id.

5) Steps to create – House bank

i) Create bank master with bank key (E.g. – 01)

ii) Create House bank (E.g. – ICICI) – Enter House bank id, Country, Bank key, Contact person + telephone numbers.

iii) Create bank a/c – Enter House bank id already created (It will take bank address from already assigned bank key to that house bank id), Bank id (E.g. SB), Description (E.g.-Savings bank a/c), Bank a/c no, Currency, G/L a/c.

iv) Change G/L a/c – in tab -create/bank/interest, enter house bank id and Account id.

Summary

(a) Create -Bank key,

(b) Create house bank id and add bank key.

(c) Create bank a/c with Account id and assign GL a/c.

(d) Modify G/L a/c and assign House bank+Account id.

6) For every bank a/c G/L account must be created. This G/L account is assigned to the bank a/c and vice versa. Both accounts have to have the same account currency.

7) In the Customer/Vendor master record, the field “Bank Type” is used to distinguish between different banks.

8) Using the house bank id and the bank types the payment program determines the banks to be used.

9) Each bank a/c is reflected in the SAP system by a combination of house bank ID and account ID (bank type).

10) The bank group is used for classifying banks. The key is freely assignable. The aim of classification is to group banks together in such a way that payment transactions within a group can be carried out as fast as possible (payment optimization).

11) The SWIFT code is used for identifying banks in international payment transactions.

12) Every bank master record is identified by the bank country and bank key.

SAP CO Module - Other Configuration

2009-01-22T13:04:00.000-08:00

Other configuration

After the Controlling Area, Number Ranges, and Plan Versions have been defined and maintained, then settings for the other components in the CO(Controlling) Module should be maintained. (Cost Center Accounting, Cost Element Accounting, Activity-Based Costing, Internal Orders, Product Cost Controlling, Profitability Analysis, and Profit Center Accounting. )

The Account Assignment Logic allows configuration for Validation and Substitution Rules whose purpose is to check certain input values as defined by the User.

More specifically, Validations allow for business transactions to either post or not post documents based on the criteria defined in the validation rule. Certain input conditions are checked as defined by the User and if those conditions are met then the document(s) are updated and/or posted in the system. If the condition is not met, then an error message is generated to the User with a brief explanation of the error. These messages are defined in Configuration and can be identified as a warning, error, or a note. You also have the option to deactivate messages.

Substitutions on the other hand, checks input values and replaces the values with another value if the criteria as defined is met.

Maintaining Currency and Valuation Profiles allows for the definition of valuation approaches to be used in accounting components . These valuation profiles are checked in the system when activated in the Controlling Area. Certain rules apply if there is a need to maintain the currency and valuation profiles: (1) Company Code Currency must be assigned to a legal valuation approach, (2) Valuation approaches must also be maintain in the material ledger, and (3) Profit Center valuations can only be maintained if you are using Profit Center Accounting.

The CO(Controlling)Module has multiple configuration steps that must be followed for complete implementation of this module. Each sub-component of the CO (Controlling) Module has it’s level of configuration requirements. Once you have defined your business needs in the Controlling Area, a determination can be made as to what should be configured and what you do not need.

SAP CO Module- Number ranges

2009-01-22T13:03:00.000-08:00

Number ranges

Configuration in the CO (Controlling) Modules requires maintenance of number ranges for documents generated from business transactions. A systems’ generated document number is assigned for every CO (Controlling) posting. These numbers are sequential and are required to be assigned to number range groups. The number range groups consists of two number intervals, one for internal document numbering and one for external document numbering. The SAP R/3 system keeps track of those document numbers that are externally generated and fed to SAP via batches and User manual input, otherwise, the system generates the next internally assigned document number for the transaction posted.

As previously stated when defining the Controlling Area, you have the ability to copy the Standard SAP Controlling Area “0001” which already has the number ranges defined eliminating the need for maintenance of number ranges. Keep in mind that you also have the flexibility to change number ranges and number range groups to meet your business needs. As a caution, never overlap number intervals in a group . For example, if you decide to assign number range interval 10000000 thru 199999999 to the number range group “05”, you can not assign it to number range group “06”. Number ranges should never be transported for data consistency purposes, therefore create these manually in each system.

Within the CO (Controlling) Module, you can configure Plan Versions. Maintaining Plan Versions allows for set-up of planning assumptions and determination of plan rates for allocation and plan activity purposes. The SAP Standard Version “000” is created for a five year fiscal year plan. It is recommended that the standard version be utilized for your plan/actual comparisons if you do not require multiple plan versions. SAP always allows the flexibility to create additional Plan versions by coping the Standard Version “000” and changing certain fields as required. There is also the option of defining and creating a totally new Plan Version.

SAP CO Module - Configuration

2009-01-22T13:02:00.000-08:00

Primary configuration considerations

There are several configuration steps that must be considered when implementing the CO (Controlling) Module. Creating the Controlling area is one of the first steps in the CO (Controlling) configuration process. SAP has provided standard controlling areas and company codes which can be utilized as a basis for creating your company’s Controlling Area. The SAP Standard for Controlling Area is “0001” and for company code is “0001”.

It is recommended that these be used as a basis to create the Controlling Area or Company Code that you would like to define . Certain defaults setting such as number ranges have already been set-up in the standard SAP settings, thereby eliminating the need to redo this configuration requirement. Through the SAP Configuration process, you can create a copy of the Standard Controlling Area and Company Code, then update the other fields as needed including the four character alpha numeric field which identifies these areas. (You may want to change the controlling area from “0001” to “A001” and the Company Code from “0001” to “ AA01” as an example.)

Keep in mind that Company Codes are assigned to Controlling Areas and affect the COA (Chart of Accounts), the Fiscal Year Variants, and Currency set-ups. Cost Center hierarchy and Reconciliation ledger settings are also include in the Controlling Area set-up.

The Control Indicator activates and deactivates certain functions in the Controlling Area. The Controlling Area can also be used for cross-company code business transactions. To enable this function the Controlling Area must be assigned to all company codes used for cross-company code accounting.

SAP CO Module - Introduction

2009-01-22T12:58:00.000-08:00

Introduction

The SAP CO (Controlling) Module provides supporting information to Management for the purpose of planning, reporting, as well as monitoring the operations of their business. Management decision-making can be achieved with the level of information provided by this module.

Some of the components of the CO(Controlling) Module are as follows:

· Cost Element Accounting

· Cost Center Accounting

· Internal Orders

· Activity-Based Costing ( ABC)

· Product Cost Controlling

· Profitability Analysis

· Profit Center Accounting

The Cost Element Accounting component provides information which includes the costs and revenue for an organization. These postings are automatically updated from FI (Financial Accounting) to CO (Controlling). The cost elements are the basis for cost accounting and enables the User the ability to display costs for each of the accounts that have been assigned to the cost element. Examples of accounts that can be assigned are Cost Centers, Internal Orders, WBS(work breakdown structures).

Cost Center Accounting provides information on the costs incurred by your business. Within SAP, you have the ability to assign Cost Centers to departments and /or Managers responsible for certain areas of the business as well as functional areas within your organization. Cost Centers can be created for such functional areas as Marketing, Purchasing, Human Resources, Finance, Facilities, Information Systems, Administrative Support, Legal, Shipping/Receiving, or even Quality.

Some of the benefits of Cost Center Accounting :
(1) Managers can set Budget /Cost Center targets;
(2) Cost Center visibility of functional departments/areas of your business;
(3) Planning ;
(4) Availability of Cost allocation methods; and
(5) Assessments/Distribution of costs to other cost objects.

Internal Orders provide a means of tracking costs of a specific job , service, or task. Internal Orders are used as a method to collect those costs and business transactions related to the task. This level of monitoring can be very detailed but allows management the ability to review Internal Order activity for better-decision making purposes.

Activity-Based Costing allows a better definition of the source of costs to the process driving the cost. Activity-Based Costing enhances Cost Center Accounting in that it allows for a process-oriented and cross-functional view of your cost centers. It can also be used with Product Costing and Profitability Analysis.

Product Cost Controlling allows management the ability to analyze their product costs and to make decisions on the optimal price(s) to market their products. It is within this module of CO (Controlling) that planned, actual and target values are analyzed. Sub-components of the module are:

· Product Cost Planning which includes Material Costing( Cost estimates with Quantity structure, Cost estimates without quantity structure, Master data for Mixed Cost Estimates, Production lot Cost Estimates) , Price Updates, and Reference and Simulation Costing.

· Cost Object Controlling includes Product Cost by Period, Product Cost by Order, Product Costs by Sales Orders, Intangible Goods and Services, and CRM Service Processes.

· Actual Costing/Material Ledger includes Periodic Material valuation, Actual Costing, and Price Changes.

Profitability Analysis allows Management the ability to review information with respect to the company’s profit or contribution margin by business segment. Profitability Analysis can be obtained by the following methods:

· Account-Based Analysis which uses an account-based valuation approach. In this analysis, cost and revenue element accounts are used. These accounts can be reconciled with FI(Financial Accounting).

· Cost-Based Analysis uses a costing based valuation approach as defined by the User.

Profit Center Accounting provides visibility of an organization’s profit and losses by profit center. The methods which can be utilized for EC-PCA (Profit Center Accounting) are period accounting or by the cost-of-sales approach. Profit Centers can be set-up to identify product lines, divisions, geographical regions, offices, production sites or by functions. Profit Centers are used for Internal Control purposes enabling management the ability to review areas of responsibility within their organization. The difference between a Cost Center and a Profit Center is that the Cost Center represents individual costs incurred during a given period and Profit Centers contain the balances of costs and revenues.

Integration points of the FI module?

2009-01-22T12:56:00.000-08:00

SAP is marketed as a fully integrated system, therefore knowing some of the integration points enables the Users to better understand the Modules.

· Organization units are not only defined in FI(Financial Accounting) but also in other SAP Modules. The SD( Sales & Distribution) Module requires the set-up of Sales Organizations, Distribution Channels and Divisions ; Purchasing requires purchasing organizations, plants, and storage locations; and CO (Controlling) requires a Controlling area to be defined.

· To transfer data between FI(Financial Accounting) and CO (controlling) as well as other modules, a Company Code must be assigned to each of the Modules.

· Business Areas must be entered when generating business transactions if you would like visibility of those transactions impacting a certain BA(Business Area). You can also update your Master Records to include BA(Business Area) for example Cost Center.

· Document postings are automatically posted in the year and periods that you created in the Fiscal Year variant set-ups based on the month, start and end dates to which postings are allowed within a given period as defined.

· There are several integration points in SAP, the above lists a few .

SAP FI Module - Configuration (Contd)

2009-01-22T12:55:00.000-08:00

More FI configuration considerations:

Business Area, COA, GL, Fiscal year and Currencies

Business Area is optional and is equivalent to a specific area of responsibility within your company or business segment. BA (Business Area) also allows for internal and external reporting.

Another configuration requirement for set-up in SAP are the Basic settings consisting of the following:

Chart of Accounts(COA)
Fiscal Year Variants.
Currencies

The COA(Chart of Accounts) lists all General Ledger accounts that are used by the organization. It is assigned in configuration to each company code and allows for daily General Ledger postings.

The General Ledger accounts are made up of such data as account number, company code, a description of the account , classification of whether the account is a P & L Statement Account or a Balance Sheet Account.

Control data of the GL Account is where currency is specified, Tax category (posting without tax allowed) , marking the account as a reconciliation account ( e.g. Customer, Asset, Vendors, Accounts Receivable) or not.
Marking the G/L Account as a “reconciliation” account allows for postings to an Asset Account ( for example) as well as automatic update to the G/L Account.

Configuration prevents direct postings to reconciliation accounts thereby assisting in maintaining integrity of the data.
This allows reconciliation between the sub-ledger and general ledger to always be guaranteed.

Within the General Ledger control data , you can also designate whether line item display is possible in the account. The system then stores an entry per line in an index table which links back to the account. (Display of line item details are then available for reporting purposes ,etc.)
Open Item Indicators can be set on the G/L Account allowing for better management of open items. Examples include: Bank Clearing Accounts, GR/IR Clearing Accounts, Payroll, etc.

Fiscal Year configuration is a must and can be defined to meet your company’s reporting periods whether Fiscal (any period combination that is not calendar) or Calendar( Jan-Dec).

Posting Periods are defined and assigned to the Fiscal Year.
Within the periods you specify start dates and finished dates.
SAP allows for 12 posting periods along with specially defined periods that can be used for year-end financial closing.
Currencies are another basic configuration setting requirement which defines your company’s legal means of payment by country.

It is recommended that all Currency set-ups in SAP follow the ISO Standards.
The ISO Standards ensure Global conformity across businesses worldwide utilizing SAP.

FI Module - Configuration

2009-01-22T12:52:00.000-08:00

Primary configuration considerations:

Client, company and company code

Once a business has decided to use the SAP FI(Financial Accounting) Module, there are several Configurations prerequisite steps that must be completed.Determining the organizational structure is one of the first steps in setting up the business functions in SAP as well as your reporting requirements.

The Organizational structure is created by defining the organizational units consisting of the following:

Client
Company
Company Code
Business Area

A Client is the highest unit within an SAP system and contains Master records and Tables. Data entered at this level are valid for all company code data and organizational structures allowing for data consistency. User access and authorizations are assigned to each client created. Users must specify which client they are working in at the point of logon to the SAP system.

A Company is the unit to which your financial statements are created and can have one to many company codes assigned to it. A company is equivalent to your legal business organization. Consolidated financial statements are based on the company’s financial statements. Companies are defined in configuration and assigned to company codes. Each company code must use the same COA( Chart of Accounts) and Fiscal Year. Also note that local currency for the company can be different.

Company Codes are the smallest unit within your organizational structure and is used for internal and external reporting purposes. Company Codes are not optional within SAP and are required to be defined. Financial transactions are viewed at the company code level. Company Codes can be created for any business organization whether national or international. It is recommended that once a Company Code has been defined in Configuration with all the required settings then other company codes later created should be copied from the existing company code. You can then make changes as needed. This reduces repetitive input of information that does not change from company code to company code as well as eliminate the possibility of missed data input.

When defining company codes, the following key areas must be updated:

Company Code Key- identifies the company code and consists of four alpha-numeric characters. Master data and business transactions are created by this key.
Company Code Name- identifies the name of the business organization within your organizational structure.
Address- identifies the street address, city, state, zip code for the company code created. This information is also used on correspondence and reports.
Country- identifies the country to which your business is based. Country codes within SAP are based on ISO Standards.
Country currency- identifies the local currency for the company code that you have defined.
Language- identifies the language to be used for you company code and is also used for text in your documents. SAP unlike other applications, offers over thirty languages including EN( English) , ES (Spanish), FR (French), DE (German), EL (Greek), IT(Italian), AR( Arabic), ZH (Chinese) , SV (Swedish) , and JA (Japanese) to name a few.

SAP FI Module - Introduction

2009-01-22T12:44:00.000-08:00

Introduction

The SAP FI Module has the capability of meeting all the accounting and financial needs of an organization. It is within this module that Financial Managers as well as other Managers within your business can review the financial position of the company in real time as compared to legacy systems which often times require overnight updates before financial statements can be generated and run for management review.

The real-time functionality of the SAP modules allows for better decision making and strategic planning. The FI (Financial Accounting) Module integrates with other SAP Modules such as MM (Materials Management), PP (Production Planning), SD(Sales and Distribution), PM (Plant Maintenance),and PS (Project Systems).

The FI Module also integrates with HR(Human Resources) which includes PM(Personnel Management), Time Management, Travel Management, Payroll.Document transactions occurring within the specific modules generate account postings via account determination tables.

The FI (Financial Accounting) Module components.

The FI Module comprises several sub-modules as follows:

Accounts Receivables
Accounts Payable
Asset Accounting
Bank Accounting
Consolidation
Funds Management
General Ledger
Special Purpose Ledger
Travel Management

Accounts Receivables records all account postings generated as a result of Customer sales activity.

These postings are automatically updated in the General Ledger . It is within the Accounts

Receivables Module that you can monitor aging of the receivables and generate customer analysis. The Accounts Receivable Module also integrates with the General ledger, Sales and Distribution, and Cash Management Modules.

Accounts Payable records account postings generated as a result of Vendor purchasing activity. Automatic postings are generated in the General Ledger as well. Payment programs within SAP enables the payment of payable documents by check, EDI, or transfers.

Asset Accounting is utilized for managing your company’s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class.

Bank Accounting allows for management of bank transactions in the system including cash management.

Consolidation enables the combining of financial statements for multiple entities within an organization. These statements provide an overview of the financial position of the company as a whole.

Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility.

General Ledger is fully integrated with the other SAP Modules. It is within the General Ledger that all accounting postings are recorded. These postings are displayed in real-time providing up-to-date visibility of the financial accounts.

Special Purpose Ledger is used to define ledgers for reporting purposes. Data can be gathered from internal and external applications.

Travel Management provides management of all travel activities including booking trips and handling of expenses associated with trave

SAP FI/CO Interview and Certification Questions - Part 1

2009-01-22T07:56:00.000-08:00

Caution: more than one answer may be correct.
Please mark ALL correct answers.

Question:
Which of the following statements are correct?
A More than one chart of accounts can be created for each client
B The chart of accounts contains all the G/L accounts, vendor accounts and customer accounts
C More than one company code can be allocated to the same chart of accounts
D The chart of accounts controls all the customising settings in the R/3 system
E All accounts within a chart of accounts must have the same tax code

Question:
What status reports does Cash Management and forecasting include?
A. Cash management position
B. Liquidity forecast
C. Credit limit report
D. G/L account balances
E. Bill holdings

Question:
Which of the following are clearing procedures in accounts receivable?
A. Incoming payment
B. Down payment request
C. Credit memo
D. Transfer posting

Question:
When creating an Overhead Cost Order, the first order information which must be entered is:
A. Order status
B. Order type
C. Settlement type
D. Curreny
E. Classification code

Question:
When creating an Overhead Cost Order, the settlement rule must be entered in the control data. Which settlement receivers are available for internal orders?
A. Cost center
B. Orders
C. General ledger accounts
D. Asset
E. Vendor

Question:
In Controlling, a distinction is made between master data, planning, actual data and the information system.
Which of the following master data belongs to Controlling?
A. G/L account
B. Work center
C. Cost center
D. Activity type
E. Supplier

Question:
Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver relationship exists. However, not all Sender/Receiver combinations are allowed.
Which of the following combinations make business sense?
A. Sender. Cost Center, Order, Project
Receiver. Cost Center, Order, Project
B. Sender. Order
Receiver. Cost Center, Project
C Sender. Cost Center
Receiver. Cost Center, Order, Project, Cost Object

Question:
Period closing activities are also performed in Controlling. This is dependent on certain prerequisites. Which of the following are MINIMUM criteria before it makes sense to carry out period closing?
A. The posting period has been closed.
B. Materials have been withdrawn.
C. Personnel costs have been incurred.
D. Overhead has been incurred.
E. An order was closed.

For Part 2 Click here

Chart of Accounts Set-up and Configuration

2009-01-22T07:26:00.000-08:00

Before configuring any part of the FI Enterprise Structure, it is vital to have already drawn out and agreed upon what the Company’s structure will look like. Settling on a chart of accounts with the users in the client sites is one of the first big thing challenge to overcome in a project.
Before beginning design sessions on the chart, it is essential that both the consultant and the client personnel responsible for design decisions have a clear understanding of the differences between Financial Accounting (FI) and Controlling (CO) in SAP. The main purpose of FI is for external legal reporting purposes to outside authorities (SEC, Bureau of Internal Revenue, etc.). Whereas, the main reporting purpose of CO is for internal management reporting. This is often a very difficult nuance for usres to grasp and understand.
With SAP, you don’t need thousands of accounts or any logic other than grouping logic (e.g. all Cash accounts are in the 100000 to 199999 range) built into the G/L account number. The easiest way to configure a chart of accounts is to copy an existing chart of accounts:

IMG > Financial Accounting (New) > General Ledger Accounting (New) > Master Data > G/L Accounts > G/L Account Creations and Processing > Alternative Methods > Copy G/L Accounts > Copy Chart of Accounts.

Transaction Code: OBY7

Alternatively, you can create your chart of accounts from scratch. First, you need to create your chart of accounts name and properties with the path below:

IMG > Financial Accounting (New) > General Ledger Accounting (New) > Master Data > G/L Accounts > Preparations > Edit Chart of Accounts List.

Transaction Code: OB13
Then create your G/L accounts manually:

Menu Path: Accounting > Financial Accounting > General Ledger > Master Records > G/L Accounts > Individual Processing > In Chart of Accounts.

Transaction Code: FSP0.

Assets and Liabilities Closing Tcodes

2009-01-10T10:11:00.002-08:00

1. Process Depreciation Run
Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Depreciation run -> Execute - AFAB

2. Process Investment Grant
Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Investment grant
- AR11

3. Process Revaluation
Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Revaluation for the balance sheet -> Post revaluation - AR29

4. AA Fiscal Year Change
Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Fiscal year change - AJRW

5. AA Fiscal Year Close – Account Reconciliation
Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Account reconciliation - ABST2

6. AA Fiscal Year Close
Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Execute - AJAB

7. Produce Asset History Sheet
Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> International -> Asset History Sheet

Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> Country Specifics - various

8. Produce GR/IR Balance Report
Logistics -> Materials Management -> Inventory Management -> Environment -> Balances Display -> List of GR/IR Bals. - MB5S

9. Maintain GR/IR Clearing Account
Logistics -> Materials Management -> Invoice Verification -> Invoice Verification -> Further processing -> Maintain GR/IR acct - MR11

10. Material Revaluations – Price Changes (manual)
Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Change price - MR21

11. Material Revaluations – Debit/Credit Material
Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Debit/cred. material - MR22

12. Product Costing Material Price Change
Accounting -> Controlling -> Product Cost Controlling -> Product Cost Planning -> Material Costing -> Price Update - CK24

13. Material Ledger Closing
Logistics -> Materials Management -> Valuation -> Actual Costing/Material Ledger -> Periodic material valuation -> Post closing - CKMI

14. Materials Management Closing
Logistics -> Materials Management -> Material Master -> Other -> Close period - MMPV

15. Materials Management Closing – Control Posting to Prior Period
Logistics -> Materials Management -> Material Master -> Other -> Allow posting to previous period - MMRV

16. Lowest Value Determination – Market Prices
Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Market prices - MRN0

17. Lowest Value Determination – Range of Coverage
Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Range of coverage - MRN1

18. Lowest Value Determination – Movement Rate
Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Movement rate - MRN2

19. Lowest Value Determination – Loss-Free Valuation
Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Loss-free valuation - MRN3

20. LIFO Valuation
Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> LIFO Valuation - Various

21. FIFO Valuation
Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> FIFO Valuation - Various

22. Physical Inventory Processing
Logistics -> Materials Management -> Physical Inventory - Various

23. Analyze GR/IR Clearing Accounts and Display Acquisition Tax
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> GR/IR clearing - F.19

24. Define Adjustment Accounts for GR/IR Clearing
IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Regrouping -> Define Adjustment Accounts for GR/IR Clearing - OBYP

25. Print Balance Confirmation
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count -> Balance confirmation: Print

Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation -> Print letters - F.17

26. Configure Balance Confirmation
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count ->…

Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation - F.1B, F.1A

27. Post Individual Value Adjustment
Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. posting -> Without clearing - F-21

28. Define Account Determination for Flat-Rate Individual Value Adjustment
IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations -> Define Accounts OBB0

29. Configure Flat-Rate Individual Value Adjustment
IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations ->… SPRO

30. Calculate Flat-Rate Individual Value Adjustment
Accounting -> Financial accounting -> Accounts receivable -> Periodic processing -> Closing -> Valuate -> Further valuations - F107

31. Writing-Off Doubtful Receivables
Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. psting -> With clearing - F-30

32. Customizing Exchange Rates
IMG -> General Settings -> Currencies - Various

33. Maintaining Exchange Rates
Accounting -> Financial accounting -> General ledger -> Environment -> Current settings -> Enter exchange rates - OB08

34. Customizing Valuation Methods
IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Define Valuation Methods - OB59

35. Foreign Currency Open Item Valuation
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing>>Valuate -> Valuation of Open Items in Foreign Currency - F.05

36. Account Determination for Exchange Rate Differences
IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Prepare automatic postings for foreign currency valuation - OBA1

37. Regroup Receivables and Payables
Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Regroup -> Receivables/ Payables - F101

38. Account Determination for Regrouping Receivables and Payables
IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Regrouping - OBBV, OBBW, OBBX

39. Revalue Foreign Currency G/L Account Balances
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Foreign Currency Valuation of Inventory - F.06

40. Posting Accruals/Deferrals
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Enter Accrual/Deferral Doc. - FBS1

41. Posting Accrual/Deferral Reversal
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Reverse Accrual/Deferral Document - F.81

42. Generate Recurring Entry Posting
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Recurring Entries -> Execute - F.14

Profit and Loss Closing Tcodes

2009-01-10T10:11:00.001-08:00

1. Capital Investment Projects – Settle Order to AUC
Accounting -> Investment management -> Internal orders -> Period-end closing -> Single functions -> Settlement ->… Various

2. Capital Investment Projects – Settle AUC to asset in service
Accounting -> Investment management -> Fixed assets -> Postings -> Cap. asset u. const. -> Settle AIBU

3. PP/CO Period-End Closing
Logistics -> Production -> Production Control -> Period-end closing ->…

Accounting -> Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order -> Period-End Closing -> Single Functions ->… Various

4. Internal Order Period-End Closing
Accounting -> Controlling -> Internal Orders -> Period-end closing -> Single functions ->… Various

5. Cost Center Accounting Period-End Closing
Accounting -> Controlling -> Cost Center Accounting -> Period-end closing -> Single functions ->… Various

6. Profitability Analysis Period-End Closing
Accounting -> Controlling -> Profitability Analysis -> Actual Postings -> Cost Center Costs/Process Costs ->… KEU5, KEG5, CPAE

7. Lock Controlling Transactions
Accounting -> Controlling -> Cost Center Accounting -> Environment -> Period lock -> Change OKP1

8. Reconciliation Ledger
Accounting -> Controlling -> Cost Element Accounting -> Actual postings -> Reconciliation withFI KALC

9. Reconciliation Ledger Follow Up Postings
Accounting -> Controlling -> Cost Element Accounting -> Environment -> Reconciliation ledger -> Follow up posting KAL1

10. Reconciliation Ledger Configuration
IMG -> Controlling -> Overhead Cost Controlling -> Cost and Revenue Element Accounting -> Reconciliation Ledger Various

11. Post payroll information to accounting
Human Resources -> Payroll -> (Country-specific) PC00_ M99_ CIPE

12. Configure Payroll for posting to accounting
IMG -> Payroll -> Payroll: (country-specific) Various Customizing Technical, Organizational and Documentary Steps

13. Define fiscal year variants
IMG -> Financial Accounting -> Financial Accounting Global Settings -> Fiscal Year -> Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year) OB29

14. Allocate fiscal year variant to a company code
IMG -> Financial Accounting -> Financial Accounting Global Settings -> Fiscal Year -> Assign Company Code to a Fiscal Year Variant OB37

15. Define Variants for Open Posting Periods
IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Posting Periods -> Define Variants for Open Posting Periods OBBO

16. Allocate Posting Period Variant to Company Code
IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Posting Periods -> Assign Variants to Company Code OBBP

17. Open and Close Posting Periods
Accounting -> Financial accounting -> General ledger -> Environment -> Current settings -> Open and Close Posting Periods OB52

18. Carry Forward Balance to New Fiscal Year
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Carry Forward -> Balances F.16

19. Define Retained Earning account
IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Carrying Forward -> Define Retained Rarnings Account OB53

20. Schedule Manager
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Schedule Manager SCMA

21. Subsequent Business Area/Profit Center Adjustment – Calculate
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> Balance Sheet Readjustment -> Calculate F.5D

22. Subsequent Business Area/Profit Center Adjustment – Post
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> Balance Sheet Readjustment -> Post F.5E

23. Transfer B/S Items to Profit Center Accounting
Accounting -> Enterprise Controlling -> Profit Center Accounting -> Actual Postings -> Period-End Closing -> Transfer Payables/Receivables 1KEK

24. PCA Balance Carried Forward
Accounting -> Enterprise Controlling -> Profit Center Accounting -> Actual Postings -> Period-End Closing -> Carrying Forward of Balances 2KES

25. Profit and Loss Adjustment
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> Profit and Loss Adjustment F.50

26. Run Compact Document Journal
Accounting -> Financial accounting -> General ledger -> Information system -> General Ledger Reports -> Document -> General -> Compact Document Journal

27. Create Balance Audit Work Files
IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Documenting -> Define Accumulated Work Files for Balance Audit Trail OBBQ

28. Run Monthly Balance Audit Trail for Open Item Accounts
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> Open item accounts -> Open Item Account Balance Audit Trail from the Document File

29. Run Monthly Balance Audit Trail for Other Accounts
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> All accounts -> General Ledger from the Document File

30. Create Extract for Accumulated Open Item Balance Audit Trail
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> Open item accounts -> From balance audit trail -> Extract for Accumulated Open Item Audit Trail

31. Run Accumulated Open Item Balance Audit Trail
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> Open item accounts -> From balance audit trail -> Accts Detailed Listing from Open Item Account Accumulated Audit Trail

32. Create Extract for Accumulated Balance Audit Trail for Other Accounts
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> All accounts -> From balance audit trail -> Extract for the Accumulated Historical Balance Audit Trail

33. Run Accumulated Balance Audit Trail for Other Accounts
Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> All accounts -> From balance audit trail -> Account Details from Historical Accumulated Balance Audit Trail

Financial Statement Closing Tcodes

2009-01-10T10:10:00.001-08:00

1. Maintain Financial Statement Versions

IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Documenting -> Define Financial Statement Versions - OB58

2. Execute a Balance Sheet (RFBILA00)

Information Systems -> Accounting -> Financial Accounting -> General ledger -> Information System-> Balance Sheet

Accounting -> Financial accounting -> General ledger -> Information system -> General LedgerReports -> Balance Sheet/Profit and Loss Statement/Cash Flow -> General -> Actual/Actual Comparisons -> Balance Sheet/P+L - F.01

3. Execute a Balance Sheet Drill Down Report

Accounting -> Financial accounting -> General ledger -> Information system -> General LedgerReports -> Balance Sheet/Profit and Loss Statement/Cash Flow -> General - Various

4. Execute a Cost-of-Sales Profit and Loss Report

Accounting -> Financial accounting -> Special Purpose Ledger -> Tools -> Report Painter -> Report -> Display -> Library 0F1, Report 0F-GUV1 -> Display -> Execute - GRR3

Reports For Financial Accounting

2009-01-10T10:09:00.001-08:00

GENERAL LEDGER Information Systems 1. Structured Account Balances (Balance Sheet & P&L Account in FS Version Format) S_ALR_87012279 2. GL Account Balances (Totals & Balances ) S_ALR_87012301 3. GL Line Items S_ALR_87012282 4. Statements for GL Accounts, Customers & Vendors S_ALR_87012332 5. Document Journal S_ALR_87012287 6. Compact Document Journal S_ALR_87012289 7. Line Item Journal S_ALR_87012291 8. Display of Changed Documents S_ALR_87012293 9. Invoice Numbers assigned Twice S_ALR_87012341 10. Gaps in Document Number Assignments S_ALR_87012342 11. Posting Totals Document Type wise S_ALR_87012344 12. Recurring Entry Documents S_ALR_87012346 Master Data 13. Chart of Accounts S_AL:R_87012326 14. GL Account List S_AL:R_87012328 15. Display Changes to GL Accounts S_ALR_87012308 16. Financial Statement Version FSE2 CASH & BANK REPORTS 1. Check Information List FCH6 2. Check Register FCHN 3. Check Number Ranges S_P99_41000102 TAX REPORTS & REGISTERS 1. List of Internally generated Excise Invoices J1I7 2. Capital Goods Transfer of Credit J2I8 3. List of GRs without Excise Invoice J1IGR 4. List of SubContract Challans J1IFR 5. CENVAT Register J2I9 (Monthly Return under Rule 57AE of the Central excise Rules from which Monthly Return under Rule 7 of the CENVAT Credit Rules 2001) 6. Registers : RG 23A/C Part I &II , RG1, PLA J1I5,J2I5,J2I6

ACCOUNTS RECEIVABLE Information Systems 1. Bill Holdings (Bill of Exchange Receivable List with ALV facility) S-ALR_87009987 2. Customer Balances in Local Currency S_ALR_87012172 3. Customer Line Items S_ALR_87012197 4. Due Dates Analysis for Open Items S_ALR_87012168 5. List of Customer Open Items S_ALR_87012173 6. Customer Evaluation with Open Item Sorted List S_ALR_87012176 7. Customer Payment History S_ALR_87012177 8. Customer Open Item Analysis (Overdue Items Balance) S_ALR_87012178 9. List of Customer Cleared Line Items S_ALR_87012198 10.List of Down Payments open at key date S_ALR_87012199 11. Debit & Credit Notes Register – Monthly S_ALR_87012287 12. Customer wise Sales S_ALR_87012186 ACCOUNTS PAYABLE (Note : Similar Reports available for A/R are available for A/P also) 1. Vendor Balances S_ALR_87012082 2. Vendor Debit/Credit Memo Register S_ALR_87012287

SAP FI Transaction Code List 2

2009-01-10T10:07:00.000-08:00

FG99    Flexible G/L: Report Selection  FGI0    Execute Report  FGI1    Create Report  FGI2    Change Report  FGI3    Display Report  FGI4    Create Form  FGI5    Change Form  FGI6    Display Form  FGIB    Background Processing  FGIC    Maintain Currency Translation Type  FGIK    Maintain Key Figures  FGIM    Report Monitor  FGIO    Transport Reports  FGIP    Transport Forms  FGIQ    Import Reports from Client 000  FGIR    Import Forms from Client 000  FGIT    Translation Tool - Drilldown Report. FGIV    Maintain Global Variable  FGIX    Reorganize Drilldown Reports  FGIY    Reorganize Report Data  FGIZ    Reorganize Forms  FGM0    Special Purpose Ledger Menu  FGRP    Report Painter  FGRW    Report Writer Menu  FI01    Create Bank  FI02    Change Bank  FI03    Display Bank  FI04    Display Bank Changes  FI06    Mark Bank for Deletion  FI07    Change Current Number Range Number  FI12    Change House Banks/Bank Accounts  FI12CORE   Change House Banks/Bank Accounts  FI13    Display House Banks/Bank Accounts  FIBB    Bank chain determination  FIBC    Scenarios for Bank Chain Determin.  FIBD    Allocation client  FIBF    Maintenance transaction BTE  FIBHS   Display bank chains for house banks FIBHU   Maintain bank chains for house banks FIBL1   Control Origin Indicator  FIBL2   Assign Origin  FIBL3   Group of House Bank Accounts  FIBPS   Display bank chians for partners  FIBPU   Maintain bank chains for partner  FIBTS   Dis. bank chains for acct carry over FIBTU   Main. bank chains for acctCarry over FIHC    Create Inhouse Cash Center  FILAUF_WF_CUST  Store Order: Workflow Customizing  FILE    Cross-Client File Names/Paths  FILINV_WF_CUST  Store Inventory:Workflow Customizing FINA    Branch to Financial Accounting  FINF    Info System Events  FINP    Info System Processes  FITP_RESPO      Contact Partner Responsibilities  FITP_SETTINGS   Settings for Travel Planning  FITP_SETTINGS_TREE      Tree Maintenance Current Settings  FITVFELD        Tree  FJA1    Inflation Adjustment of G/L Accounts FJA2    Reset Transaction Data G/L Acc.Infl. FJA3    Balance Sheet/P&L with Inflation  FJA4    Infl. Adjustment of Open Items (FC) FJA5    Infl. Adj. of Open Receivables (LC) FJA6    Infl. Adj. of Open Payables (LC)  FJEE    Exercise Subscription Right  FK01    Create Vendor (Accounting)  FK02    Change Vendor (Accounting)  FK02CORE   Maintain vendor  FK03    Display Vendor (Accounting)  FK04    Vendor Changes (Accounting)  FK05    Block Vendor (Accounting)  FK06    Mark Vendor for Deletion (Acctng)  FK08    Confirm Vendor Individually (Acctng) FK09    Confirm Vendor List (Accounting)  FK10    Vendor Account Balance  FK10N   Vendor Balance Display  FK10NA  Vendor Balance Display  FK15    Transfer vendor changes: receive  FK16    Transfer vendor changes: receive  FKI0    Execute Report  FKI1    Create Report  FKI2    Change Report  FKI3    Display Report  FKI4    Create Form  FKI5    Change Form  FKI6    Display Form  FKIB    Background Processing  FKIC    Maintain Currency Translation Type  FKIK    Maintain Key Figures  FKIM    Report Monitor  FKIO    Transport Reports  FKIP    Transport Forms  FKIQ    Import Reports from Client 000  FKIR    Import Forms from Client 000  FKIT    Translation Tool - Drilldown Report. FKIV    Maintain Global Variable  FKIX    Reorganize Drilldown Reports  FKIY    Reorganize Report Data  FKIZ    Reorganize Forms  FKMN     FKMT    FI Acct Assignment Model Management FLB1    Postprocessing Lockbox Data  FLB2    Import Lockbox File  FLBP    Post Lockbox Data  FLCV    Create/Edit Document Template WF  FM+0    Display FM Main Role Definition  FM+1    Maintain FM Main Role Definition  FM+2    Display FM Amount Groups  FM+3    Maintain FM Amount Groups  FM+4    Display FM Budget Line Groups  FM+5    Maintain FM Budget Line Groups  FM+6    Display FM Document Classes  FM+7    Maintain FM Document Classes  FM+8    Display FM Activity Categories  FM+9    Maintain FM Activity Categories  FM+A    Display Doc.Class->Doc.Cat. Assgmt  FM+B    Maintain Doc.Clase->Doc.Cat.Assgmt  FM03    Display FM Document  FM21    Change Original Budget  FM22    Display Original Budget  FM25    Change Supplement  FM26    Display Supplement  FM27    Change Return  FM28    Transfer Budget  FM29    Display Return  FM2D    Display Funds Center Hierarchy  FM2E    Change Budget Document  FM2F    Display Budget Document  FM2G    Funds Center Hierarchy  FM2H    Maintain Funds Center Hierarchy  FM2I    Create Funds Center  FM2S    Display Funds Center  FM2T    Change Releases  FM2U    Change Funds Center  FM2V    Display Releases  FM3D    Display Commitment Item Hierarchy  FM3G    Commitment Item Hierarchy  FM3H    Maintain Commitment Item Hierarchy  FM3I    Create Commitment Item  FM3N    Commitment Items for G/L Accounts  FM3S    Display Commitment Item  FM3U    Change Commitment Item  FM48    Change Financial Budget: Initial Scn FM48_1  PS-CM: Create Planning Layout  FM48_2  PS-CM: Change Planning Layout  FM48_3  PS-CM: Display Planning Layout  FM49    Display Financial Budget: Init.Scrn FM4G    Budget Structure Element Hierarchy  FM5I    Create Fund  FM5S    Display Fund  FM5U    Change Fund  FM5_DEL    Delete fund preselection  FM5_DISP   Display fund preselection  FM5_SEL    Preselection Fund  FM6I    Create Application of Funds  FM6S    Display Application of Funds  FM6U    Change Application of Funds  FM71    Maintain Cover Pools  FM72    Assign FM Acct Asst to Cover Pool  FM78    Charact.Groups for Cover Pools  FM79    Grouping Chars for Cover Pool  FM7A    Display Cover Eligibility Rules  FM7I    Create Attributes for FM Acct Asst  FM7P    Maintain Cover Eligibility Rules  FM7S    Display Cover Eligibility Rules  FM7U    Maintain Cover Eligibility Rules  FM9B    Copy Budget Version  FM9C    Plan Data Transfer from CO  FM9D    Lock Budget Version  FM9E    Unlock Budget Version  FM9F    Delete Budget Version  FM9G    Roll Up Supplement  FM9H    Roll up Original Budget  FM9I    Roll Up Return  FM9J    Roll Up Releases  FM9K    Change Budget Structure  FM9L    Display Budget Structure  FM9M    Delete Budget Structure  FM9N    Generate Budget Object  FM9P    Reconstruct Budget Distrbtd Values  FM9Q    Total Up Budget  FM9W    Adjust Funds Management Budget  FMA1    Matching: Totals and Balances (CBM) FMA2    Matching: CBM Line Items and Totals FMA3    Matching: FI Line Items (CBM)  FMA4    Matching: FI Bank Line Items (CBM)  FMAA    Matching: Line Items and Totals (FM) FMAB    Matching: FI FM Line Items  FMAC    Leveling: FM Commitment Line Items  FMAD    Leveling: FI-FM Totals Records  FMAE    Display Change Documents  FMAF    Level Line Items and Totals Items  FMB0    CO Document Transfer  FMB1    Display Security Prices-Collect.  FMBI    Use Revenues to Increase Expend.Bdgt FMBUD005   FIFM Budget Data Export  FMBUD006   FIFM Budget Data Import  FMBV    Activate Availability Control  FMC2    Customizing in Day-to-Day Business  FMCB    Reassignment: Document Selection  FMCC    Reassignment: FM-CO Assignment  FMCD    Reassignment: Delete Work List  FMCG    Reassignment: Overall Assignment  FMCN    Reassignment: Supplement.Acct Assgt FMCR    Reassignment: Display Work List  FMCT    Reassignment: Transfer  FMD1    Change Carryforward Rules  FMD2    Display Carryforward Rules  FMDM    Monitor Closing Operations  FMDS    Copy Carryforward Rules  FMDT    Display Carryforward Rules  FME1    Import Forms from Client 000  FME2    Import Reports from Client 000  FME3    Transport Forms  FME4    Transport Reports  FME5    Reorganize Forms  FME6    Reorganize Drilldown Reports  FME7    Reorganize Report Data  FME8    Maintain Batch Variants  FME9    Translation Tool - Drilldown  FMEB    Structure Report Backgrnd Processing FMEH    SAP-EIS: Hierarchy Maintenance  FMEK    FMCA: Create Drilldown Report  FMEL    FMCA: Change Drilldown Report  FMEM    FMCA: Display Drilldown Report  FMEN    FMCA: Create Form  FMEO    FMCA: Change Form  FMEP    FMCA: Display Form  FMEQ    FMCA: Run Drilldown Report  FMER    FMCA: Drilldown Tool Test Monitor  FMEURO1 Create Euro FM Area  FMEURO2 Refresh Euro Master Data  FMEURO3 Display Euro FM Areas  FMEURO4 Deactivate Euro FM Areas  FMEV    Maintain Global Variable  FMF0    Payment Selection  FMF1    Revenue Transfer  FMG1    FM: Create Commitment Item Group  FMG2    FM: Change Commitment Item Group  FMG3    FM: Display Commitment Item Group  FMG4    FM: Delete Commitment Item Group  FMG5    Generate BS Objects fr.Cmmt Item Grp FMHC    Check Bdgt Structure Elements in HR FMHG    Generate Bdgt Struc Elements in HR  FMHGG   Generate BS Elements f. Several Fnds FMHH    Master Data Check  FMHIST  Apportion Document in FM  FMHV    Budget Memo Texts  FMIA    Display Rules for Revs.Incr.Budget  FMIB    Increase Budget by Revenues  FMIC    Generate Additional Budget Incr.Data FMIL    Delete Rules for Revs Incr. Budget  FMIP    Maintain Rules for Revs.Incr.Budget FMIS    Display Rules for Revs.Incr.Budget  FMIU    Maintain Rules for Revs.Incr.Budget FMJ1    Fiscal Year Close: Select Commitment FMJ1_TR Settlement: Select Commitment  FMJ2    Fiscal Year Close: Carr.Fwd Commts  FMJ2_TR Settlement: Transfer Commitment  FMJ3    Reverse Commitments Carryforward  FMJA    Budget Fiscal Year Close: Prepare  FMJA_TR Budget Settlement: Prepare  FMJB    Determine Budget Year-End Closing  FMJB_TR Budget Settlement: Determine  FMJC    Budget Fiscal-Year Close: Carry Fwd FMJC_TR Budget Settlement: Transfer  FMJD    Reverse Fiscal Year Close: Budget  FMLD    Ledger Deletion  FMLF    Classify Movement Types  FMN0    Subsequent Posting of FI Documents  FMN1    Subsequent Posting of MM Documents  FMN2    Subsequent Posting of Billing Docs  FMN3    Transfer Purchase Req. Documents  FMN4    Transfer Purchase Order Documents  FMN5    Transfer Funds Reservation Documents FMN8    Simulation Lists Debit Position  FMN8_OLD   Simulation Lists Debit Position  FMN9    Posted Debit Position List  FMN9_OLD   Posted Debit Position List  FMNA    Display CBA Rules  FMNP    Maintain CBA Rules  FMNR    Assign SN-BUSTL to CBA  FMNS    Display CBA Rules  FMNU    Maintain CBA Rules  FMP0    Maintain Financial Budget  FMP1    Display Financial Budget  FMP2    Delete Financial Budget Version  FMR0    Reconstruct Parked Documents  FMR1    Actual/Commitment Report  FMR2    Actual/Commitment per Company Code  FMR3    Plan/Actual/Commitment Report  FMR4    Plan/Commitment Report w.Hierarchy  FMR5A   12 Period Forecast: Actual and Plan FMR6A   Three Period Display: Plan/Actual  FMRA    Access Report Tree  FMRB    Access Report Tree  FMRE_ARCH    Archive Earmarked Funds  FMRE_EWU01   Earmarked Funds: Euro Preprocessing FMRE_EWU02   Earmarked Funds: Euro Postprocessing FMRE_SERLK   Close Earmarked Funds  FMRP18  Clear Subsequent Postings  FMSS    Display Status Assignment  FMSU    Change Assigned Status  FMU0    Display Funds Reservation Doc.Types FMU1    Maintain Funds Reservation Doc.Types FMU2    Display Funds Reservtn Fld Variants FMU3    Maintain Funds Resvtn Field Variants FMU4    Display Funds Reservation Fld Groups FMU5    Maintain Funds Reservatn Fld Groups FMU6    Display Funds Reservtn Field Selctn FMU7    Maintain Funds Resvtn Field Selctn  FMU8    Display Template Type for Fds Resvtn FMU9    Maintain Template Type for Fds Resvn FMUA    Dispay Fds Res.Template Type Fields FMUB    Maintain Fds Res.Template Type Flds FMUC    Display Funds Res. Reference Type  FMUD    Maintain Funds Res.Reference Type  FMUE    Display Funds Res.Ref.Type Fields  FMUF    Maintaine Fds Rsvtn Ref.Type Fields FMUG    Display Reasons for Decision  FMUH    Maintain Reasons for Decisions  FMUI    Display Groups for Workflow Fields  FMUJ    Maintain Groups for Workflow Fields FMUK    Display Fields in Groups for WF  FMUL    Maintain Fields in Groups for WF  FMUM    Display Field Selctn ->Variant/Group FMUN    Display Field Seln->Variant/Group  FMUV    Funds Resvtn Field Status Var.Asst  FMV1    Create Forecast of Revenue  FMV2    Change Forecast of Revenue  FMV3    Display Forecast of Revenue  FMV4    Approve Forecast of Revenue  FMV5    Change FM Acct Asst in Fcst of Rev. FMV6    Reduce Forecast of Revenue Manually FMVI    Create Summarization Item  FMVO    Fund Balance Carryforward  FMVS    Display Summarization Item  FMVT    Carry Forward Fund Balance  FMVU    Change Summarization Item  FMW1    Create Funds Blocking  FMW2    Change Funds Blocking  FMW3    Display Funds Blocking  FMW4    Approve Funds Blocking  FMW5    Change FM Acct Asst in Funds Blkg  FMWA    Create Funds Transfer  FMWAZ   Payment Transfer  FMWB    Change Funds Transfer  FMWC    Display Funds Transfer  FMWD    Approve Funds Transfer  FMWE    Change FM Acct Asst in Funds Trsfr  FMX1    Create Funds Reservation  FMX2    Change Funds Reservation  FMX3    Display Funds Reservation  FMX4    Approve Funds Reservation  FMX5    Change FM Acct Asst in Funds Resvn  FMX6    Funds Reservation: Manual Reduction FMY1    Create Funds Commitment  FMY2    Change Funds Commitment  FMY3    Display Funds Precommitment  FMY4    Approve Funds Precommitment  FMY5    Change FM Acct Asst in Funds Prcmmt FMY6    Reduce Funds Precommitment Manually FMZ1    Create Funds Commitment  FMZ2    Change Funds Commitment  FMZ3    Display Funds Commitment  FMZ4    Approve Funds Commitment  FMZ5    Change FM Acct Asst in Funds Commt  FMZ6    Reduce Funds Commitment Manually  FMZBVT  Carry Forward Balance  FMZZ    Revalue Funds Commitments  FM_DL07    Delete Worklist  FM_DLFI    Deletes FI Documnts Transferred from FM_DLFM    Deletes all FM Data (fast)  FM_DLOI    Deletes Cmmts Transferred from FM  FM_EURO_M  Parameter maintenance for euro conv. FM_RC06    Reconcile FI Paymts-> FM Totals Itms FM_RC07    Reconcile FI Paymts-> FM Line Items FM_RC08    Reconcile FM Paymts -> FM Line Items FM_RC11    Select Old Payments  FM_S123    GR/IR: Post OIs to FM Again  FM_S201    Post Payments on Account to FIFM  FM_SD07    Display Worklist  FN-1    No.range: FVVD_RANL (Loan number)  FN-4    Number range maintenance: FVVD_PNNR FN-5    Number range maintenance: FVVD_SNBNR FN-6    Number range maintenance: FVVD_RPNR FN09    Create Borrower's Note Order  FN11    Change borrower's note order  FN12    Display borrower's note order  FN13    Delete borrower's note order  FN15    Create borrower's note contract  FN16    Change borrower's note contract  FN17    Display borrower's note contract  FN18    Payoff borrower's note contract  FN19    Reverse borrower's note contract  FN1A    Create other loan contract  FN1V    Create other loan contract  FN20    Create borrower's note offer  FN21    Change borrower's note offer  FN22    Display borrower's note offer  FN23    Delete borrower's note offer  FN24    Activate borrower's note offer  FN2A    Change other loan application  FN2V    Change other loan contract  FN30    Create policy interested party  FN31    Change policy interested party  FN32    Display policy interested party  FN33    Delete policy interested party  FN34    Policy interested party in applic.  FN35    Policy interested party in contract FN37    Loan Reversal Chain  FN3A    Display other loan application  FN3V    Display other loan contract  FN40    Create other loan interested party  FN41    Change other loan interested party  FN42    Display other loan interested party FN43    Delete other loan interested party  FN44    Other loan interest.party in applic. FN45    Other loan interested prty in cntrct FN4A    Delete other loan application  FN4V    Delete other loan contract  FN5A    Other loan application in contract  FN5V    Payoff other loan contract  FN61    Create collateral value  FN62    Change collateral value  FN63    Display collateral value  FN70    List 25  FN72    List 54  FN80    Enter manual debit position  FN81    Change manual debit position  FN82    Display manual debit position  FN83    Create waiver  FN84    Change waiver  FN85    Display waiver  FN86    Enter debit position depreciation  FN87    Change debit position depreciation  FN88    Display debit position depreciation FN8A    Manual Entry: Unsched. Repayment  FN8B    Manual Entry: Other Bus. Operations FN8C    Manual Entry: Charges  FN8D    Post Planned Records  FNA0    Policy application in contract  FNA1    Create mortgage application  FNA2    Change mortgage application  FNA3    Display mortgage application  FNA4    Complete mortgage application  FNA5    Mortgage application in contract  FNA6    Create policy application  FNA7    Change policy application  FNA8    Display policy application  FNA9    Delete policy application  FNAA    Reactivate deleted mortgage applic. FNAB    Reactivate deleted mortg. int.party FNAC    Reactivate deleted mortgage contract FNAD    Reactivate deleted policy applicat. FNAE    Reactivate deleted policy contract  FNAG    Reactivate deleted other loan applic FNAH    Reactivate del. other loan int.party FNAI    Reactivate deleted other loan cntrct FNAK    Select file character  FNAL    Reactivate deleted BNL contract  FNAM    Reactivate deleted policy contract  FNASL   Loans: Account Analysis  FNB1    Transfer to a Loan  FNB2    Transfer from a Loan  FNB3    Document Reversal - Loans  FNB8    BAV Information  FNB9    BAV transfer  FNBD    Loans-Automatic bal.sheet transfer  FNBG    Guarantee charges list  FNBU    DARWIN- Loans accounting menu  FNCD    Transfer Customizing for Dunning  FNCW1   Maintain Standard Role  FNCW2   Transaction Release: Adjust Workflow FNDD    Convert Dunning Data in Dunn.History FNEN    Create Loan  FNENALG   Create General Loan  FNENHYP   Create Mortgage Loan  FNENPOL   Create Policy Loan  FNENSSD   Create Borrower's Note Loan  FNF1    Rollover: Create file  FNF2    Rollover: Change file  FNF3    Rollover: Display file  FNF4    Rollover: Fill file  FNF9    Rollover: Evaluations  FNFO    ISIS: Create file  FNFP    ISIS: Change file  FNFQ    ISIS: Display file  FNFR    ISIS: Fill file  FNFT    Rollover: File evaluation  FNFU    Rollover: Update file  FNG2    Total Loan Commitment  FNG3    Total Commitment  FNI0     FNI1    Create mortgage application  FNI2    Change mortgage application  FNI3    Display mortgage application  FNI4    Delete mortgage application  FNI5    Mortgage application to offer  FNI6    Mortgage application in contract  FNIA    Create interested party  FNIB    Change interested party  FNIC    Display interested party  FNID    Delete interested party  FNIE    Reactivate interested party  FNIH    Decision-making  FNIJ    Create credit standing  FNIK    Change credit standing  FNIL    Display credit standing  FNIN    Create collateral value  FNIO    Change collateral value  FNIP    Display collateral value  FNK0    Multimillion Loan Display (GBA14)  FNK1    Loans to Managers (GBA15)  FNKO    Cond.types - Cond.groups allocation FNL1    Rollover: Create Main File  FNL2    Rollover: Change Main File  FNL3    Rollover: Displ. Main File Structure FNL4    New business  FNL5    New business  FNL6    New business  FNM1    Automatic Posting  FNM1S   Automatic Posting - Single  FNM2    Balance sheet transfer  FNM3    Loans reversal module  FNM4    Undisclosed assignment  FNM5    Automatic debit position simulation FNM6    Post dunning charges/int.on arrears FNM7    Loan reversal chain  FNMA    Partner data: Settings menu  FNMD    Submenu General Loans  FNME    Loans management menu  FNMEC   Loans Management Menu  FNMH    Loans management menu  FNMI    Loans information system  FNMO    Loans Menu Policy Loans  FNMP    Rollover  FNMS    Loans Menu Borrower's Notes  FNN4    Display general file  FNN5    Edit general file  FNN6    Display general main file  FNN7    Edit general main file  FNN8    Display general main file  FNN9    Edit general overall file  FNO1    Create Object  FNO2    Change Object  FNO3    Display Object  FNO5    Create collateral  FNO6    Change collateral  FNO7    Display collateral  FNO8    Create Objects from File  FNO9    Create Collateral from File  FNP0    Edit rollover manually  FNP4    Rollover: Display file  FNP5    Rollover: Edit File  FNP6    Rollover: Display main file  FNP7    Rollover: Edit main file  FNP8    Rollover: Display overall file  FNP9    Rollover: Edit overall file  FNQ2    New Business Statistics  FNQ3    Postprocessing IP rejection  FNQ4    Customer Inc. Payment Postprocessing FNQ5    Transact.type - Acct determinat.adj. FNQ6    Compare Flow Type/Account Determin. FNQ7    Generate flow type  FNQ8    Automatic Clearing for Overpayments FNQ9    Int. adjustment run  FNQF    Swiss interest adjustment run  FNQG    Swiss special interest run  FNR0    Loans: Posting Journal  FNR6    Insur.prtfolio trends - NEW  FNR7    Totals and Balance List  FNR8    Account statement  FNR9    Planning list  FNRA    Other accruals/deferrals  FNRB    Memo record update  FNRC    Accruals/deferrals reset  FNRD    Display incoming payments  FNRE    Reverse incoming payments  FNRI    Portfolio Analysis Discount/Premium FNRS    Reversal Accrual/Deferral  FNS1    Collateral number range  FNS4    Cust. list parameters for loan order FNS6    Installation parameter lists  FNS7    Loan Portfolio Trend Customizing  FNSA    Foreign currency valuation  FNSB    Master data summary  FNSL    Balance reconciliation list  FNT0    Loan correspondence (Switzerland)  FNT1    Autom. deadline monitoring  FNT2    Copy text modules to client  FNUB    Treasury transfer  FNV0    Payoff policy contract  FNV1    Create mortgage contract  FNV2    Change mortgage contract  FNV3    Display mortgage contract  FNV4    Delete mortgage contract  FNV5    Payoff mortgage contract  FNV6    Create policy contract  FNV7    Change policy contract  FNV8    Display policy contract  FNV9    Delete policy contract  FNVA    Create paid off contracts  FNVCOMPRESSION  Loans: Document Data Summarization  FNVD    Disburse Contract  FNVI    Loans: General Overview  FNVM    Change Contract  FNVR    Reactivate Contract  FNVS    Display Contract  FNVW    Waive Contract  FNWF    WF Loans Release: List of Work Items FNWF_REP   Release Workflow: Synchronization  FNWO    Loans: Fast Processing  FNWS    Housing statistics  FNX1    Rollover: Create Table  FNX2    Rollover: Change Table  FNX3    Rollover: Display Table  FNX6    Rollover: Delete Table  FNX7    Rollover: Deactivate Table  FNX8    Rollover: Print Table  FNXD    TR-EDT: Documentation  FNXG    List of Bus. Partners Transferred  FNXU    List of Imported Loans  FNY1    New Business: Create Table  FNY2    New Business: Change Table  FNY3    New Business: Display Table  FNY6    New Business: Delete Table  FNY7    New Business: Deactivate Table  FNY8    New Business: Print Table  FNZ0    Rejections report  FNZ1    Postprocessing payment transactions FNZA    Account Determination Customizing  FN_1    Table maint. transferred loans  FN_2    Table maintenance transf. partner  FN_UPD_FELDAUSW   Update Program for Field Selection